Laserfiche WebLink
2.5. Departments must make every attempt to ensure open and competitive purchases. <br /> 2.6. Splitting purchases for the purpose of evading the procedures outlined in this document <br /> is strictly prohibited. <br /> 2.7. The receipt of any monetary or non-monetary gifts, gratuities,promotional items, <br /> rebates, or kickbacks of any value from a prospective or actual contractor or vendor to a <br /> City employee is prohibited. <br /> 2.7. <br /> 3. Definitions <br /> 3.1. Administrative Guidelines: The City Council directs the City Manager or his/her <br /> designee to implement administrative and routing procedures with respect to the <br /> processing of purchase orders and invoices. See the Pleasanton Progress Intranet or the <br /> Finance Department for details. <br /> 3.2. Competitive Bidding Process: A formal process through which the City solicits <br /> potential vendors or contractors for large purchases of general goods and services. <br /> Under a competitive bidding process, the Request for Bids (RFB) must be issued to <br /> qualified vendors and the general public (on the City's website). Bids must be <br /> submitted to the City Clerk's Office by a predetermined time and date' as outlined in <br /> the bidding notice. <br /> 3.3. Competitive Selection Process: A process through which the City solicits interest in <br /> professional services contracts, either formally or informally,through a Request for <br /> Proposal (RFP) or Request for Qualifications (RFQ). The selection criteria is primarily <br /> based on project requirements and vendor qualifications after an interview process. <br /> 3.4. Cooperative Purchasing Agreement (CPA): Cooperative purchasing allows the City to <br /> buy goods or services based on a competitively bid contract done by another public <br /> agency, when that other agency and the vendor(s) agreed in advance to a cooperative <br /> process. When a CPA is in place, purchases may be made without a City competitive <br /> bidding process. A CPA must be submitted with any City Purchase Order or contract. <br /> Information submitted from a vendor simply indicating that it was the low bidder <br /> during a recent competitive bidding process with another agency may not be used in <br /> place of a fully cooperative purchasing agreement as noted below. A CPA can be: <br /> 1 Practical Tip: Have bids due at 2 p.m. (well before the end of the business day) and not on a <br /> Friday. <br /> DRAFT Purchasing Procedures and Manual 11 15 16 3 <br />