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4.1.2.4. Submit properly coded vendor invoice with agreement or PO and account numbers to the Finance Department in accordance with administrative guidelines. When using a CPA, submit a copy of the CPA with the PO. 4.1.3. $100,000.01 and above: City Council Approval with Competitive Bidding Process 4.1.3.1. Vendor must be chosen using a competitive bidding process (see definitions section). A Managed Qualified Bidders List may be used if existing. Alternatively, a Cooperative Purchasing Agreement (CPA) can be used. A Sole Source Vendor can be used with City Manager Approval. 4.1.3.2. Qualified Low Bidder must be selected. City Council approval is required. 4.1.3.3. City agreement (with maximum term of five years) or PO is required, and must be signed both by the vendor and City Manager prior to issuance. If the vendor requires a vendor-provided agreement instead, it requires prior review and approval from the Law Department. 4.1.3.4. Submit properly coded vendor invoice with agreement or PO and account numbers to the Finance Department in accordance with administrative guidelines. When using a CPA, submit a copy of the CPA with the PO. 4.2. Professional Services 4.2.1. $0 to $10,000: Department Head Approval 4.2.1.1. No specific solicitation process is required. Comparative pricing is expected to secure the lowest qualified price. RFPs and RFQs are also a recommended approach to find and compare qualified professional(s). 4.2.1.2. Authorization to select professional is determined by Department Head. 4.2.1.3. Signed proposal and rates are required as documentation prior to entering into a(Design) Professional Services Agreement. DRAFT Purchasing Procedures and Manuall 11 15 16 12