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THE CITY OF I0 CITY COUNCIL AGENDA REPORT pLEASANTON. December 5, 2017 Operations Services TITLE: APPROVE THIRD AMENDMENT TO THE CONTRACT WITH WEST COAST ARBORIST, INC. FOR ANNUAL TREE TRIMMING AND REMOVAL, INVENTORY MANAGEMENT, AND ARBORIST SERVICES SUMMARY The recent acceptance of responsibility by the City to prune and/or remove 62 Eucalyptus trees at the Bonde Ranch has an estimated cost of$184,785. The City Operations Services Department, Parks Maintenance Division is requesting a one-time increase of$249,003 to the contract with West Coast Arborists, Inc. (WCA) for fiscal year ending June 30, 2018 to cover this cost, as well as other un-budgeted year-end tree care costs. The current contract's annual not-to-exceed amount is $500,997 is projected to only cover approximately 11 months of WCA services this fiscal year, leaving a void in tree care coverage during the twelfth month. To ensure full years of WCA coverage going forward, the Parks Maintenance Division is also requesting an increase to the two subsequent years' annual contract amounts to $550,000 to enable a full twelve months of tree care services for City trees each year going forward. RECOMMENDATION Authorize the one-time increase to the not-to-exceed amount of the existing WCA contract for tree trimming and removal, inventory management, and arborist services to $750,000 for FY 2017/18 and to increase annual contract amount to $550,000 for subsequent fiscal years (FY 18/19 and FY 19/20). FINANCIAL STATEMENT The current annual value of the contract for FY 2017/18 is a not-to-exceed amount of $500,997. The increase to the contract of$49,003, if approved, will be funded through the FY 2017/18 Parks Renovation Fund. The Operations Services Department will seek an increase to the Parks Renovation Fund Budget during the FY 2017/18 mid-year budget to cover the contract increase.