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Service Provider.3 Even under these circumstances, competition is encouraged; <br />equivalent products should be evaluated and every effort should be made to identify <br />multiple vendors. Justifications for using a Sole Source Vendor include the following: <br />3.20.1.3.18.1. Adherence to manufacturer's specifications. <br />3.20.2.3.18.2. No other available vendors, manufacturers, or service providers. <br />3.20.3.3.18.3. Equipment manufacturer is the only qualified vendor to repair the <br />equipment. <br />3.20.4.3.18.4. City staff familiarity with the performance of products in critical <br />and/or safety situations (e.g. specific valves for water and sewer systems). <br />3.18.5. Provider's familiarity with situation or facility (e.g. multi-year environmental <br />monitoring by same firm to ensure continuity of reports to state agencies). <br />3.20.5.3.18.6. As part of a maintenance contract tied to leased equipment. <br />Emergency operations (purchase needed to protect health and/or property from imminent <br />danger, as determined by the City Manager). <br />3.18.7. <br />3.19. Technology and Software Purchases: Purchases that enhance existing technology <br />including hardware, software, and subscription based software as service purchases., <br />require the approval of the City's Director of Information and Technology. <br />3.21.3.20. Travel and Training Purchases: Purchases related to travel and training are not <br />subject to this policy. For more information, review the Travel and Training Policy. <br />4. Purchasing Procedures. Price thresholds apply to total contract or purchase order prices <br />separated by department, then by vendor. For multi-year contracts (but the maximum <br />contract term should not exceed five years), the price category should be determined using <br />3 When drafting a Request for Bids (RFB) that will allow for a sole source provision of <br />maintenance or parts, you must also allow for an "approved equal" — a vendor selling <br />comparable and substitutable goods or services — and describe the process and timing for the <br />consideration of that -a proposed equal. <br />DRAFT Purchasing Procedures and Manual 11 15 16 7 <br />