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d. Leave will be accounted for on an hour for hour basis. Thus, absence on a 10-hour day will require 10 hours of vacation leave and absence on a 12.5-hour day will require 12.5 hours of vacation leave. e. Employees may sign up for vacation leave on their required training days; however,they are required to meet the training requirements. f. When signing up for vacation leave, employees are required to sign up for at least a block of days equivalent to their work week. • Employees working Schedule A are required to sign up for a minimum of four consecutive days off, from Monday to Thursday. • Employees working Schedule B are required to sign up for a minimum of three consecutive days off, from Friday to Saturday. g. Employees may sign up to take their relief days off, as long as they meet their training requirement. h. Exhibit B of the MOU (Annual Vacation Sign Up and Shift/Assignment Bid), Sections 7, 8 and 9 are not applicable under the terms of this Side Letter. 9. SPECIAL CONDITIONS a. Under the TBHS, each employee will be required to move to a different team at least once every fifth cycle. Employees who fail to meet this requirement may be administratively assigned to a team by the Police Chief. b. The Police Chief reserves the right to temporarily change work assignments, start and end times and scheduled days off to accommodate training, injuries, workload,emergencies, personnel-related actions(including accommodating employees placed on Performance Improvement Plans),etc. If such a change is necessary, every effort will be made to seek employees who volunteer to make the change. Otherwise, the Department will implement changes to impact employees in"reverse seniority"order. c. To ensure adequate canine coverage, a Canine Officer is required to work on Team 5 (Schedule B -Night Watch). The remaining two Canine Officers may select from Teams 1, 2 and 3 (Schedule A - Day,Night and Morning Watch, respectively). However, each Team may have only one Canine Officer serving at a time. d. Staffing of Patrol Teams has priority over collateral assignment training opportunities(i.e. SWAT, CNT, K-9, etc.). However, the Department will strive to accommodate organizational training requirements when feasible. e. Should the need arise for a Field Training Officer(FTO)on one of the six Teams, the Police Chief shall implement a temporary reassignment to meet the Department's training needs. f. An employee's schedule may be suspended and replaced by a"5/8"work schedule to accommodate formalized training courses, military leave, modified duty, etc. occurring in any portion of one or more pay periods. g. The following Sections of Exhibit C of the MOU (Seniority Shift Sign Up Program) are not applicable under the terms of this Side Letter: • Process - Sections 2, 3 and 5 • Special Consideration—Section 1 10. EVALUATION a. The Department will include the PPOA in an evaluation of the TBHS after each cycle through the January 2015 cycle. The purpose of the evaluation is to identify operational concerns and assess the overall effectiveness of the schedule. The assessment should minimally include: adequate staffing levels,productivity, response times, budgetary impacts, fatigue and morale. b. The Department will meet with the PPOA to address unforeseen operational issues that may occur as a result of this agreement. 11. TERMINATION OF TEAM BASED HYBRID SCHEDULE 33