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charges, the tuition paid, and a transcript of grades shall accompany reimbursement request. Upon request by the City, the employee shall provide an "official"transcript" of grades earned. 17.3 Book Reimbursement Regular full time employees may be reimbursed for books required for college/university courses approved by the Chief of Police and successfully completed with a grade of"C" or better. Upon reimbursement, the books shall become the property of the City. The maximum reimbursement for books an employee may receive shall not exceed $300.00 per fiscal year. To be reimbursed, the employee must submit a receipt from the college or university for the book purchase and an official transcript of grades. Section 18. Probationary Period 18.1 Length of Probationary Period All original appointments shall be tentative and subject to a probationary period of eighteen (18) months actual service. All appointments as a result of lateral transfers or re-employment shall be tentative and subject to a probationary period of twelve (12) months of actual service. All promotional appointments to the position of Police Officer shall be tentative and subject to a probationary period of eighteen (18) months of actual service. All promotional appointments to the classification of Police Sergeant shall be tentative and subject to a probationary period of twelve (12) months actual service. The City Council may by resolution establish a longer probationary period for specified classes. 18.2 Notification Requirements A probationary employee and his/her department shall be notified by the Human Resources Department of the expiration of the employee's probationary period forty-five (45) days in advance of said date. Within twenty-one (21) days prior to the expiration date of the probationary period, the Chief of Police shall file with the Human Resources Manager a statement as to whether or not the probationary employee shall be retained in the position. In order that the probationary employee may be made aware of his/her progress toward both learning and fulfilling the duties and responsibilities of his/her position, he/she shall receive a bi-monthly performance evaluation. The bi-monthly performance evaluations shall be made in writing and shall be conducted by the employee's immediate supervisor and division commander. If a probationary employee is off work due to a leave of absence, sick leave or disability leave or any combination thereof for a period exceeding thirty (30) consecutive calendar days, said employee's probationary period shall be extended automatically by the length of said leave. The employee shall be notified in writing of any extension. 18.3 Extension of Probationary Period 22