PC 091416 - Laserfiche WebLink

ROLL CALL VOTE: AYES: Commissioners Allen, Balch, Nagler, O'Connor, and Chair Ritter NOES: None ABSTAIN: None RECUSED: None ABSENT: None Resolution PC- 2016 -31 approving Case P16 -1313 was entered and adopted as motioned. 6. PUBLIC HEARING AND OTHER MATTERS NOTED PRESENT: Julie Harryman returned to the Council Chambers There were no public hearing items. 7. MATTERS INITIATED BY COMMISSION MEMBERS Commissioner Balch: Thank you to staff for the work with the Vintage project. It appears that the traffic is mitigated. Chair Ritter: Commissioner Allen, do you have one? Commissioner Allen: Yes. My item is a request for clarification on how the Planning Commission should request story poles in the future. Just a backdrop on it in terms of a situation is the Carey project that we approved a couple of months ago. We said story poles were needed and in Jack Balch's motion and in David's second, they said they were strongly requested, and Gerry Beaudin had instructed Jack to not put story poles in the motion and he specifically said story poles don't belong in the motion since they are procedural in nature, and had said just put "strongly requested." Adam had confirmed that four weeks was plenty of time to have them placed. So in listening to the Council discussion on this project, I had noticed that Gerry, that you had said to Council that the Planning Commission had not properly —I'm not using the right terms because I don't have the minutes in front of me, but had not quite properly asked for story poles and, in essence, they were not officially required. They were only sort of softly requested and you said you would work with us in the future to sort of tighten that up. So my question —I have three questions, but the first one is just to clarify, you know, what is the right way since the code says the Planning Commission can request story poles when they're needed and the developer needs to act on that. And you had guided us that it shouldn't be a motion so what should we have said so that they were considered to be official; and officially that we needed them because I believe all of us intended that we needed them officially. Beaudin: Sure, so the conversation at the Planning Commission when that project was being recommended for approval was not that the request shouldn't be part of the PLANNING COMMISSION MINUTES, September 14, 2016 Page 3 of 22