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THE CITY OF CITY COUNCIL AGENDA REPORT pL£ASANTON. August 15, 2017 Community Development Traffic Engineering Division TITLE: APPROVE CONSULTANT AGREEMENTS WITH HEXAGON TRANSPORTATION CONSULTANTS, INC., TJKM, AND FEHR & PEERS FOR THE NOT-TO-EXCEED AMOUNT OF $500,000 (AGGREGATE) FOR ON-CALL TRANSPORTATION CONSULTANT SERVICES SUMMARY The City of Pleasanton requires new development to mitigate traffic impacts generated by their projects. A project developer is required to fund a traffic impact analysis (TIA) to determine the development's impact on the network. The analysis is managed by City staff. The professional services agreements for on-call transportation consultant services allow for more efficient project completion by eliminating the need to advertise the TIA project and seek individual contract approval. The agreements will be for services between August 16, 2017 and June 30, 2020, for an aggregate total contract amount not-to-exceed $500,000 over the three year period. Although the recommended aggregate not-to-exceed amount is $500,000 over three years, there is no guaranteed amount of work to any of the three firms, and there is no guarantee that the $500,000 amount will be expended over the contract period. The majority of this contract work will be paid for by the developers. RECOMMENDATION 1. Approve professional services contracts with Hexagon Transportation Consultants, Inc., TJKM, and Fehr & Peers to provide on-call transportation consultant services for the not-to-exceed, aggregate amount of$500,000. 2. Authorize the City Manager to execute the attached contract. FINANCIAL STATEMENT The on-call transportation consultant services agreements will be funded primarily by developers as TIA studies become necessary. It is anticipated that the on-call services will be used for City of Pleasanton projects on occasion, and this work will be funded through Traffic Engineering's professional services account.