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T H E C I T Y O F C\-==-3) ~' ® CITY COUNCIL AGENDA REPORT pLEASANTON. June 20, 2017 Community Development Building Division TITLE: APPROVE PROFESSIONAL SERVICES AGREEMENTS WITH CEL CONSULTING, INC., 4LEAF, INC., SHUMS CODA ASSOCIATES, TRB & ASSOCIATES, INC., AND WEST COAST CODE CONSULTANTS, INC., TO PROVIDE ON-CALL BUILDING AND FIRE CODE PLAN REVIEW, PERMIT COUNTER AND INSPECTION SERVICES SUMMARY The City has historically used outside consultants to augment our in-house staff for on- call building and fire code plan review, inspection and permit counter services. These agreements are necessary to ensure adequate Community Development Department and Fire Department resources are available to meet the demand for permitting- and construction-related services. The City Budget for FY17/18 anticipates $1,100,000 in annual building and fire code plan review service expenses, and, as such, we are proposing agreements with CEL Consulting, Inc., 4LEAF, Inc., Shums Coda Associates, TRB + Associates, Inc., and West Coast Code Consultants, Inc., to provide these services. However, depending on the amount of planned construction activity, plan review service demand may result in fees that exceed this amount. To address this potential situation, staff also recommends that the Community Development Director be authorized to reallocate each individual consultant firm maximum, and to authorize the City Manager to approve increases to the maximum contract amounts to meet the service demand. The City Manager authorization to increase the total amount was recommended in prior Agreements, and was most recently approved by the City Council in July 2012. RECOMMENDATION 1. Approve the Professional Services Agreement with CEL Consulting, Inc. and West Coast Code Consultants, Inc. to provide on-call building and fire code plan review, inspection and permit counter services for the not-to-exceed amount of $250,000, effective through FY 2018-19, with up to two one-year extensions if approved by the City. 2. Approve the Professional Services Agreement with 4Leaf, Inc., Shums Coda Associates and TRB + Associates, Inc., to provide on-call building and fire code plan review, inspection and permit counter services for the not-to-exceed amount of $200,000, effective through FY 2018-19, with up to two one-year extensions if approved by the City.