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THE CITY OF _-clYL_ . a r6:a ww , �i CITY COUNCIL AGENDA REPORT PLEL'E ASANTONm April 18, 2017 Engineering TITLE: APPROVE PLANS AND SPECIFICATIONS, REVIEW BIDS, AND AWARD A CONSTRUCTION CONTRACT TO GRANITE ROCK COMPANY IN THE AMOUNT OF $1,450,536 FOR THE VALLEY AVENUE AND HOPYARD ROAD PAVEMENT REHABILITATION PROJECT (OBAG CYCLE 1), CIP NO. 15526 SUMMARY The project consists of resurfacing approximately 550,000 square feet of existing roadway pavement along Valley Avenue (between Foothill Road and Valley Avenue) and along Hopyard Road (between Black Avenue and Del Valle Parkway). The objective of the project is to prolong the useful life of the existing street infrastructure while providing a safe and smooth riding condition. Bids have been received and staff is recommending the award of the construction contract to the lowest responsible bidder, Granite Rock Company, in the amount of $1,450,536. About half of the funding for this project will be provided by One Bay Area Grant (OBAG). The remainder will be funded from the Annual Street Resurfacing of Various Streets project, CIP No. 15503. RECOMMENDATION 1. Approve plans and specifications for this project. 2. Review the bids received and award the construction contract for the project to Granite Rock Company of San Jose, California, for a low bid amount of$1,450,536. 3. Authorize the City Manager to enter into the project contract. 4. Authorize the Director of Engineering to approve and execute contract change order(s) for a contingency amount not-to-exceed $145,000 (approximately 10% of the contract) for unforeseen yet necessary related work. 5. Authorize the transfer of $550,280 from the Annual Street Resurfacing of Various Streets project, CIP No. 15503, to the Valley Avenue and Hopyard Road Pavement Rehabilitation project, CIP No. 15526, to complete the funding for the project. FINANCIAL STATEMENT This project is part of the City's on-going pavement rehabilitation and preventive maintenance efforts to address distressed roadway surfaces on city streets. This project is expected to reduce the City's long-term maintenance costs. This project will receive a maximum fixed amount of$832,000 from the federal government's OBAG program. The total estimated cost for this project is $1,620,280. There is already $238,000 of local funding programmed into the project, therefore staff recommends that an additional $550,280 of local funding be transferred to the project from the Annual Resurfacing of Various City Streets project, CIP No. 15503. The OBAG funds will be paid to the City on a reimbursement basis.