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FINANCIAL STATEMENT The anticipated total expenditure for this project is $614,326 including a construction contingency of $28,574 Current funding for the project is $250,000 with a budget shortfall of $364,326 Staff is recommending Council approve the following transfers $75,000 from the Black Avenue Traffic Calming Phase 2 project, CIP No 15549, to cover the lump sum improvement work at the intersection of Black Avenue and Greenwood Road, $28,000 from the Bicycle and Pedestrian Related Improvements project, CIP No 16543, to cover the lump sum work for widening Hopyard Road south of Black Avenue, $132,877, from the Annual Sidewalk and Intersection Ramp Installation project for 2015, CIP No 15505, and another $128,449 from the Annual Sidewalk and Intersection Ramp Installation project for 2016, CIP No 16505, to fully fund the project BACKGROUND The Annual Curb and Gutter Replacement for Street Resurfacing project is being released in two projects this year due to the size and timing of the projects The first project is the subject of this report, and the second project will be presented to City Council for award the first half of 2017 The Annual Curb and Gutter Replacement for Street Resurfacing project consists of removing and replacing curb and gutter to improve drainage flow, and removing and replacing damaged sidewalks that are potential tripping hazards It also includes the installation of Americans with Disabilities Act (ADA) pedestrian ramps for accessibility The locations are coordinated with the upcoming annual street resurfacing programs (see Attachment 1 for project locations) The project will include curb and gutter, street widening for bike lanes and ADA ramp improvements for the upcoming Street Reconstruction — Valley Avenue & Hopyard Road Rehabilitation (One Bay Area Grant Cycle I (OBAG)) CIP No 15526 In addition, the project includes the concrete portion of the Black Avenue Traffic Calming Phase II project, CIP No 15549 Bids for the Black Avenue Traffic Calming Phase II project were rejected on October 4, 2016 due to the high cost of construction bids Inclusion of the concrete portion of the Black Avenue project in this Annual Curb and Gutter Replacement project resulted in a cost savings of approximately $25,000 DISCUSSION Bids The engineer's estimate for the project was calculated at $610,000 Sealed bids were opened on November 29, 2016 Seven bids were received that ranged from $575,100 to $708,330 (see Attachment 2) The lowest responsible bid was received from Victor Concrete, Inc of Riverside, California, which is approximately 6% lower than the engineer's estimate All other bid documents were found to be in order and past work performed by the contractor was verified to be satisfactory Staff recommends award of the construction contract to Victor Concrete, Inc Budget Staff recommends that the contingency amount for this project be set at 5% of the construction contract for potential expansion of project limits due to issues that may Page 2 of 3