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o must accompany an order There is no limit on the dollar amount of a Direct Payment Claim Form, however, if the purchase is more than $10,000, it must be approved by the City Manager 3 6 Formal Bidding A process through which the City solicits interest for public works projects over $175,000 in value In the formal bidding process, the City's bidding notice must be issued in a newspaper of general circulation at least fifteen(15) calendar days prior to the date of opening the bids The notice must also be sent to all appropriate construction trade journals Bids must be submitted to the City Clerk's Office by a predetermined time and date as outlined in the bidding notice This process is governed by the California Public Contracts Code §22037 3 7 Informal Bidding A process through which the City solicits interest for public works projects over$45,000 and up to $175,000 in value In the informal bidding process, the City's bidding notice must either(a) be sent to a maintained list of qualified contractors, identified according to categories of work, or(b) be sent to all appropriate construction trade journals The notice must be sent at least ten (10) calendar days prior to the date of opening the bids Bids must be submitted to the City Clerk's Office by a predetermined date and time as outlined in the bidding notice. This process is governed by the California Public Contracts Code §22034 3 8 Informal Proposal A written(physically or electronically) statement detailing a potential service provider's plan for the provision of a given service 3 9 Land Purchases The purchase of any land or already-existing buildings These purchases are exempt from the procedures listed in this Manual Refer to the City fixed asset guidelines for additional information 3 10 Managed Qualified Bid List(MQBL) A listing of qualified professional consultants in a specific area of expertise maintained by the City to identify and select service providers pursuant to Municipal Code Chapter 2 48 Each firm on the MQBL will submit a Statement of Qualifications including, but not limited to,the firm name and principal statistics, qualifications of key personnel, areas of special expertise, a list of references and similar projects, and a written statement that the City's Professional Services Agreement has been read and that the firm can meet the requisite insurance agreements The Department Head utilizing the MQBL shall encourage firms, including local firms with a City business license, to submit a Statement of Qualifications, and regularly review the MQBL to determine if local firms are underrepresented and to update company information and qualifications 3 11 Open Purchase Order(Open PO) An ongoing Purchase Order with multiple purchases over a period of time Open POs must have a"not-to-exceed"price limit This not-to- Purchasing Procedure and Manual 10-4-16 1