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processes make sense for larger contracts but for smaller procurements, an informal <br /> solicitation is sufficient to ensure the City receives a fair price from qualified vendors <br /> Finally, the 2005 Manual provides the City Manager discretion to determine whether <br /> goods and ancillary services contracts above$50,000 and professional services contracts <br /> in excess of$20,000 require City Council approval The proposed Manual eliminates that <br /> discretion The City Manager rarely exercised the discretion granted in the 2005 Manual <br /> But, City staff are frequently confused about when a contract requires City Council <br /> approval The proposed Manual clearly states when a contract requires City Council <br /> approval <br /> The thresholds for construction contracts remain the same as the 2005 Manual which are <br /> consistent with the thresholds established by the California Legislature under the Public <br /> Construction and Cost Accounting Act <br /> All other aspects of the 2005 Manual remain the same However, staff changed the format <br /> of the Manual to be consistent with the City's other financial and personnel policies <br /> Submitted by Approved by <br /> /1"(117 <br /> Tina Olson Nelson Fialho <br /> Director of Finance City Manager <br /> Attachment Draft Purchasing Procedures and Manual <br /> Page 3 of 3 <br />