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r 4 3 3 $45,000 01 to $175,000 City Manager Approval with Informal Bidding 4 3 3 1 Issue a Notice Inviting Informal Bids to all contractors in the service category list developed by the City and/or all appropriate trade journals at least ten calendar days prior to bid opening Bids must be received in a sealed envelope at a specific time, date, and location 4 3 3 2 Selection must be the Lowest Responsive and Responsible Bidder If recommending a Sole Source Provider or a contractor other than the Lowest Responsive and Responsible Bidder, the Department Head must issue a memo to the Finance Department(copied to the Law Department)justifying the recommendation City Manager approval is required 4 3 3 3 City Public Works Agreement, As-Needed Goods and Services Agreement, or other appropriate City agreement is required Must be signed by the contractor and City Manager prior to issuance 4 3 3 4 Submit properly coded invoice with agreement in accordance with administrative guidelines 4.3 4 $175,000 01 and above City Council Approval with Formal Bidding 4 3 4 1 Issue a Notice Inviting Formal Bids in a newspaper of general circulation and all appropriate trade journals at least fifteen calendar days prior to bid opening Bids must be received in a sealed envelope by a specific time, date, and location 4 3 4 2 Formal plans, specifications, and bid documents must be issued in accordance with the State Public Contracts Code §22037 4 3 4 3 Bid must be awarded to the Lowest Responsive and Responsible Bidder City Council approval is required 4 3 4 4 City Public Works Agreement, As-Needed Goods and Services Agreement, or other appropriate City agreement is required 4 3.4 5 Submit properly coded invoice with agreement in accordance with administrative guidelines Purchasing Procedure and Manual 10-4-16 1