06 ATTACHMENT 5 - Laserfiche WebLink

o December 18, 2008 -- Staff became aware that a "Naughty or Nice" teen event, hosted by a promoter (Club Metro), would be held at the Masonic Lodge on December 19, 2008. On December 19, 2008, staff met with the Masonic Lodge's representatives and advised them to cancel the event. Despite staff's notification, the party went on as scheduled. Approximately 500 teenagers attended. Calls for disturbance were received by the Police Department. Letters from staff to the Masonic Lodge dated November 5, 2008 and December 19, 2008 concerning activities at the facility are listed in Exhibit E.k. a January 18, 2009 -- A "White Party" was held at the Masonic Lodge. A crowd in excess of 600 attended the party and several juveniles were found sitting inside vehicles consuming alcoholic beverages and smoking marijuana. ▪ March 25, 2009 -- Staff brought the Masonic Lodge's original Conditional Use Permit approval to the Planning Commission for review and consideration of revocation. The Planning Commission continued the item and public hearing, and requested that staff work with members of the Masonic Lodge and neighbors to decide what uses should be allowed at the Masonic Lodge. The Commission also requested that an acoustic study be initiated to evaluate noise impacts. The March 25, 2009 Planning Commission Meeting staff report and minutes (excerpt) are attached in Exhibit E. Following the March 2009 Planning Commission hearing, staff met with the Millers and representatives from the Masonic Lodge, both individually and together, to attempt resolution of the issues raised by the Millers. In April 2010, in response to the Planning Commission's request, the Masonic Lodge proposed modified operations at the Masonic Lodge including: limiting the number of rental events held at the facility; sharing its event calendar with St. Clare's Episcopal Church to avoid conflicts in using the shared parking lot; planting trees along the northern property line; maintaining a minimum of two Masonic Lodge members at each event held on -site to ensure orderly conduct; undertaking a noise study; and making other operational and site design modifications. After reviewing the proposal, the Millers indicated the proposed modifications would not fully resolve their concerns as the Masonic Lodge intended to retain the double /French door on the north side of the building and continue using the rear yard area. Additionally, staff contacted an acoustical consulting firm to conduct a noise study during an event at the Masonic Lodge. Over the course of one year, staff monitored the Masonic Lodge's event calendar, but did not identify a suitable event at which to conduct noise monitoring. Thus, no noise study was conducted. ▪ March 2009 to April 2010 -- Staff continued to work with representatives of the Masonic Lodge and the Millers to seek resolution to issues raised by the Millers. David Austin, an attorney retained by the Millers, indicated that the Millers would have their own consultant prepare an acoustic study to document the noise levels associated with events at the Masonic Lodge. Staff forwarded the Millers a link to the Masonic Lodge's event calendar. Staff has not received an update from the Millers regarding this study. UP -77 -13 Modifications, 3370 Hopyard Road Planning Commission Page 6 of 16