05 - Laserfiche WebLink

3. Authorize the City Manager to execute the attached contract amendments. FINANCIAL STATEMENT No additional funding is needed to approve these consultant contract amendments. Funding for these contracts will be budgeted under each individual Capital Improvement Program (CIP) project or in the annual Operating Budget. Funding for services associated with private development will be borne by the associated developer/property owner. BACKGROUND The City has an ongoing need for surveying and computer drafting professional services. The type of services needed may include, but are not limited to: providing topographic and general survey services for project design and construction, construction staking, identifying and locating boundaries for easements, performing survey map checking, and preparing plat maps, metes and bounds descriptions, records of survey, and corner records in conformance with the Land Surveyors Act and business and Professions Code. In addition, the firms may also be asked to provide computer-drafting services in conjunction with the surveys completed for the City. Since this is a varied and ongoing need, the City has found the best mechanism to acquire these services is through the use of"on-call" contracts. In June 2013, based upon the results of a Request for Qualifications (RFQ) process, the City Council awarded the on-call survey contracts to: Ruggeri-Jensen-Azar, Kier&Wright Civil Engineers and Land Surveyors, Inc., Alexander & Associates, Inc. The consultants have completed 44 different task authorizations for an aggregate total of$226,000. These authorizations included such tasks as construction staking for the I-680/Foothill Road Interchange project, surveying services for projects such as the Vineyard Avenue Sewer project and the Bernal Avenue Resurfacing project, and map reviews for a number of Final Maps and Parcel Maps. In addition to on-call survey/drafting services, the City has an ongoing need for geotechnical engineering and material testing professional services. The types of services needed may include, but are not limited to: soil analysis, pavement and sub- base recommendations, soil compaction testing, materials testing, permeability testing, construction consultations and geological hazard investigations. Since this is a varied and ongoing need, the City has found the best mechanism to acquire these services is through the use of"on-call" contracts. In June 2013, also based upon the results of an RFQ process, the City Council awarded the on-call geotechnical contracts to: ENGEO Incorporated, Geocon Consultants, Inc., and BSK Associates. The consultants have completed 20 different task authorizations for an aggregate total of $473,000. These tasks include supporting the Recycled Water Infrastructure Expansion, Bernal Park Phase II, Pioneer Cemetery, Rotary Park, and Bernal Interchange Improvements. Page 2 of 4