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THE CITY OF / I CITY COUNCIL AGENDA REPORT (� pL E ASANTON. June 7, 2016 Operations Services Department TITLE: AUTHORIZATION TO ENTER INTO A CONTRACT WITH DELTA ENGINEERING SALES, LLC. FOR DESIGN, PROCUREMENT AND INSTALLATION OF AUTOMATED METERING INFRASTRUCTURE COMPONENTS SUMMARY The Automated Water Meter Infrastructure (AMI) Upgrade project was listed on the City Council Work Plan Priorities list in 2013 and the project was subsequently integrated into the CIP and budgeted following lengthy utility technology advancement discussions which initially began in 2011. The AMI project will automate water meter reading, improve customer service, promote water conservation, and maximize utility efficiencies while reducing operating costs. In response to the City Council's direction, Utilities staff began pilot testing a variety of AMI technologies commencing in 2011, which resulted the selection of Aclara technology as the preferred product. Delta Engineering Sales, LLC (Delta) is the exclusive Product Distributor for Aclara in their California territory (Attachment 1, Product Distribution Agreement verification). Delta Engineering has been working with City of Pleasanton staff since 2011 in pursuit of defining the best automated meter reading solution for Pleasanton. RECOMMENDATION Authorize the City Manager to execute a Contract with Delta Engineering Sales, LLC in the amount of$7,181,782 for the design, procurement and installation of the City-owned portion of the AMI metering system as described in the attached Statement of Work including materials, installation and warranties schedules (Attachment 2). FINANCIAL STATEMENT The Advanced Metering Infrastructure project is currently funded as follows. 1. CIP Project #13-1016 is currently approved at $3,000,000 for the purchase of the remote read data transmission technology and software. 2. CIP Projects #13-1040, #14-1040, and #15-1040 are cumulatively budgeted at $525,000 for replacement of water meters which are technologically compatible with AMI. 3. An additional allocation of$4,750,000 is included in the FY 2016/17 mid-term CIP budget adjustment process; sufficient funding is available in the Water Enterprise Fund to fully complete this project: a. $3,250,000 to complete the purchase of City-wide new water meters; and b. $1,500,000 to cover the AMI project installation costs.