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BACKGROUND The Alameda County Public Works Department (County) oversees and administers the CSA water and sewer systems. Staff has met with County staff and with members of the Castlewood Homeowners Association to discuss an extension of the contract and maintenance related issues. Staff recommended that the County secure the services of a qualified consultant to evaluate the current and future needs of the system and to develop a Capital Improvement Plan (CIP). The CIP would be used to fully understand short and long-term system maintenance and improvement needs. The County agreed with this approach, secured the required services, and completed the final report in FY 12/13. The County, through an RFP, implemented a year-to-year maintenance arrangement with the City with the understanding that a longer term arrangement would be implemented following completion of the study and a viable plan to upgrade the current infrastructure deficiencies. Staff has had discussions with the County regarding the potential for a longer term agreement following this interim one year period and the implementation of a CIP to upgrade infrastructure. The County has recently made progress upgrading the system by allocating the required funding for upgrades to Supervisory Control and Data Acquisition (SCADA) components, pumps, generators, valves, and problem sewer lines in the system. This work is ongoing and will improve the reliability of the system. The County is currently in the design stage for new water storage facilities which will replace the two antiquated wooden storage tanks. The County has also agreed to fund the replacement of the existing metering system with AMI infrastructure consistent with the City's own Automated Metering Infrastructure (AMI) upgrades. Based on the City's involvement over the past year, City staff has determined that we would require additional funding amounting to $2,000 a month to cover the increased workload for an additional year's service. There are advantages to having the City provide these services. First and foremost, it assures that the system will be properly maintained. Also it assures that the City would have input into service-related decisions pertaining to this particular County service area. In conjunction with the County, the City already operates the Castlewood sewer pump station for the service area, on a contract basis. Extending this agreement to provide maintenance services allows for better control over the entire system and reduces the potential for problems from the Castlewood system. Additionally, it provides valuable services to the residents of Castlewood. The disadvantages of providing these maintenance services include additional staff workload, particularly in the event of a major system issue. However, the additional $2,000 a month will offset anticipated ongoing service impacts to the Pleasanton system. The master contract provides for routine maintenance support during the hours of 7:00 a.m. to 3:00 p.m., seven days a week. Any emergency work performed between 3:00 p.m. and 7:00 a.m. would be subject to time and materials, and overtime rates as stipulated. City fees and charges included in Exhibit B have been set to assure that City costs are fully covered. Page 2 of 3