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THE CITY OF '� Irma LE ASANTON. MEMORANDUM Date: November 20,2015 b To: Nelson Fialho, City Manager and Tina Olson,Director of Finance 4" From: Kathleen Yurchak, Interim Director of Operations Services Subject Authorize Purchase Order for Emergency HVAC Repair Services at the Senior Center Recommendation: Staff recommends authorization of a purchase order to ACCO Engineer Services for the emergency repair and retrofit of the HVAC system at the Pleasanton Senior Center. Background: Earlier this month,the HVAC system that supplies heat and air conditioning to the Senior Center's classrooms and lobby experienced a catastrophic failure,eliminating the ability to adjust the system to regulate the temperature. The contractor was able to switch the system to heat,but due to the failing system,we are unable to control the temperature in the facility, causing a great deal of discomfort for senior participants and rental customers. Without making these repairs and retrofitting the valve boxes the air flow and temperature cannot be controlled or adjusted throughout the facility. ACCO is our current maintenance service and repair As-Needed Contractor for the Senior Center and is the most knowledgeable on the system, and in September of 2014,made similar repairs to the system, therefore I am requesting that ACCO be authorized to perform the emergency repair work,per the City's Purchasing Policy, Emergency Purchases and Exemptions to Standard Practices. Financial Impact: The purchase order is for a not to exceed amount of$220,000. Funding is available in Internal Service Fund 043900 for facilities renovations and repairs.