RES 15814 - Laserfiche WebLink

(d) Obtain and keep in effect all necessary licenses, permits, qualifications, insurance, and approvals legally and professionally required for Consultant to practice its profession and to provide the Services; (e) Comply with all laws in effect that are related to Consultant and the Services; (f) Coordinate the Services with Frances Reisner, Senior Management Analyst and Scott Erickson, Housing Specialist ("Project Managers"), or such other person designated as the Project Managers by Cities; (g) Be available to the Project Managers, and other parties referred to Consultant by the Project Managers, to answer questions or inquiries related to the Services; (h) Only invoice Cities for the Services rendered. Consultant shall invoice each City separately and each invoice shall be in writing and describe the Services performed for the payment requested, and shall be accompanied by supporting receipts and documentation of payments made. Consultant shall not submit an invoice to Cities more frequently than once a calendar month but no less than quarterly; (i) Keep and maintain invoices and records related to the Services in an organized manner. At a minimum, the records must be kept for at least 3 years from the date of final payment to Consultant and must include time sheets, work progress reports, and other documentation to adequately explain all the Services invoiced for payment. Consultant shall make the invoices and records immediately available to Cities upon delivery of a written request to examine, audit, or copy them at Cities' place of business during normal business hours. Consultant shall give Cities 30 calendar-days' written notice prior to destroying the invoices and records, and allow Cities an opportunity to take possession. If Cities want them, Consultant and Cities shall coordinate their delivery to Cities in the most efficient manner possible; (j) Prepare and submit a written report to the Project Managers, in the form attached as Exhibit C which may be amended from time to time with approval from the Cities, within 3 business-days of the Project Managers' written request, that identifies: the type of Services completed and in progress, number of clients/households served and residency, income, race/ethnicity and other demographic data for those clients, a summary of charges incurred to date, and the anticipated cost to complete the remaining Services; and, (k) Consultant shall correct, at its own expense, all errors in the Services. Should Consultant fail to make such correction in a timely manner, Cities may make the correction and charge the cost thereof to Consultant. 5. Compensation and Payment. (a) The total compensation payable by Livermore to Consultant for the Services SHALL NOT EXCEED the sum of $82,500 ("Livermore not-to-exceed amount"). Livermore shall compensate Consultant monthly in accordance with the budget Exhibit A. The Livermore not-to-exceed amount is intended to be Consultant's only compensation for the Services from Livermore and is inclusive of one-half of all costs of labor, licensing, permitting, travel Professional Services Agreement Page 2 Rev. 7/15