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13. Consider the proposed Veterans' Memorial Design for the Pleasanton Pioneer Cemetery and an agreement with Keller Mitchell & Co. in providing landscape architectural design services not to exceed $28,000 Community Services Director Susan Andrade-Wax gave the staff report and described the scope, layout, and key elements of the proposal. In 2014 the Pleasanton Pioneer Cemetery went through a thorough review and planning process. She introduced Community Services Manager Michelle Crows who worked on the project over the past year. Through this work, a master plan was developed and approved last November for the cemetery. The plan covered numerous elements which she briefly described and which recommended the inclusion of the Veterans Memorial. It specified its location in the historic flag circle at the high point of the cemetery. It also proposed that the memorial be encircled in benches and shade structures for optimal viewing. During the development phases of the master plan process a Veterans Committee formed to establish the memorial. The initial design concept was shared with the Pleasanton Pioneer Cemetery Task Force and included a statue surrounded by monoliths or pillars in the historic flag circle. As originally designed these elements fit appropriately in the proposed location, leaving adequate space for viewing the statue and commemorative events. After the master plan was approved, the Veterans' Memorial Committee presented a revised design concept to City staff in January 2015 which included the following elements: e 7 monoliths or pillars which are black granite pieces; e 6, 25 foot flagpoles that would accommodate 6 flags representing all military branches; e 1, 30-foot flagpole that would accommodate 2 flags; e The American flag and the POW/MIA flag; o A bronze sculpture of a solider kneeling on top of a large granite base which would be installed over the center of a red granite star; m 6 benches; O 6 military service medallions inserted into the ground; and e 2 information kiosks On May 15, 2015 the design concept was forwarded to the Public Art Selection Subcommittee for their review and consideration. Representatives from the Committee shared the proposed design and described the significance of elements and why they selected the cemetery for the memorial. After thorough review, the subcommittee provided the following feedback: e They supported the idea of the memorial, but felt the memorial's design as proposed was too large for the area. In lieu of the star design, they recommended duplicating the shape of the granite base. e They were concerned that the flagpoles were too tall and would block the view of people coming to see the adjacent burial plots. o They suggested instead that sleeves be pre-installed into the ground so that flagpoles could be easily added or removed as needed. o They were also concerned that the cemetery was not able to fully support future Veteran related events and parking and suggested that other City park sites should be explored that could better accommodate the size and scale of the memorial as well as the events. As a result, the Veterans' Memorial Committee provided staff with a design that included the following modifications: O 6 of the flagpoles were reduced in height from 25 feet to 20 feet and the one that holds the American flag and the POW/MIA flag was reduced from 30 feet to 25 feet; City Council Minutes Page 3 of 16 November 3, 2015