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12
City of Pleasanton
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CITY CLERK
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AGENDA PACKETS
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2015
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100615
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12
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10/1/2015 11:27:44 AM
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9/30/2015 11:38:12 AM
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CITY CLERK
CITY CLERK - TYPE
AGENDA REPORT
DOCUMENT DATE
10/6/2015
DESTRUCT DATE
15Y
DOCUMENT NO
12
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G. Image Cash Letter <br />The Image Cash Letter Service allows the Customer to make certain deposits electronically by using a capture device to create an electronic image of <br />a paper check and transmit it and related data to the Bank. As part of the Service, the Customer must use software and hardware provided by or <br />acceptable to the Bank. <br />1. Transmission and Processing. The Customer shall provide through its own methods or devices the captured check images and <br />check data, including the magnetic ink character recognition formatting (MICR) information through electronic transmissions (the <br />"Transmissions ") in the format and specifications required by the Bank's File Standards and within the cutoff times provided by the Bank. The <br />Customer authorizes the Bank to process the Transmissions as Substitute Checks, Electronic Images or Photos in Lieu, as may be applicable <br />for further clearing through or with any other financial institution, clearinghouse or Federal Reserve Bank. If the Customer has chosen to have <br />items processed as ACH transactions, the Bank will convert eligible items to ARC or POP entries, as defined and provided for in the ACH <br />Origination Service Terms. The Customer agrees that it is solely responsible for the creation and sending of these Transmissions to the Bank. If <br />any Transmission (including any source document for purposes of these Service Terms) does not meet the Bank's or any transferee's standard <br />requirements for processing, the Customer assumes all risk of loss or delay in processing such Transmission and authorizes the Bank to either <br />(a) return the Transmission to the Customer without further processing, (b) process the Transmission as sent from the Customer, (c) process <br />the Items as photocopies in lieu of the originals or (d) repair or attempt to repair the Transmission for further processing. <br />2. Image Cash Letter File Deposit Time. The Transmissions must be sent to the Bank prior to the deposit deadline. Any <br />Transmission will be deemed to have been received when the entire file has been written onto the Bank's system and made available for the <br />Bank to validate. Based upon the size of the Transmission file, there may be a significant delay between the time Customer begins to send the <br />file and the completion of the transfer as stated above. As a result, the Customer will make every effort to send the Transmission file as early <br />as possible. Files that are received after a deposit deadline will be considered deposited as of the next deposit deadline. Processing fees and <br />funds availability will be assessed based on the deposit deadline that is met. <br />3. Customer Responsibility. The Customer shall be solely responsible if any Transmission for which the Customer has been given <br />provisional credit is returned or reversed, and neither the Bank nor its subcontractors shall be liable or responsible for same. The Customer <br />acknowledges that all credits received for deposit are provisional, subject to verification, final settlement or return. Information and data <br />reported hereunder: (a) may be received prior to final posting and confirmation and is subject to correction and (b) is for informational purposes <br />only and may not be relied upon. The Customer agrees that the Bank shall have no liability for the content of payment - related information. The <br />Customer shall be solely responsible for the original checks, including storage and retrieval. The Customer agrees to provide a legible copy of <br />an image or the original check if requested by the Bank within five (5) business days of such request. If the Customer is unable to provide the <br />original or legible copy, the Customer shall be liable for any associated loss or claim involving the check. <br />4. Suspension /Cancellation of Service. The Bank reserves the right to suspend or terminate the Service, in whole or in part if the <br />Bank believes Customer is in breach of these Service Terms or is otherwise using or accessing the service in a manner inconsistent with the <br />rules and regulations relating to the service being provided and such breach. Further, this service will automatically terminate if the Customer's <br />account with the Bank is closed for any reason. Either party may terminate the service upon thirty (30) days' prior written notice to the other <br />party; provided, however, that the terms of Section 10 will apply to any termination prior to the time period set forth in the pricing schedule. <br />5. Warranties. <br />(a) Customer warranty. The Customer warrants and represents to the Bank that: (a) each Transmission contains accurate and legible <br />images of all of the information on the front and back of the original checks at the time each check was truncated, (b) each Transmission <br />also contains a record of all applicable micro -line information required for a substitute check and the accurate amount of the check; (c) <br />each Transmission complies with the technical standards for an electronic item under Regulation J, Federal Reserve Operating Circulars 3 <br />and 5, and for a substitute check under Federal Regulation CC; (d) no person will receive a transfer, presentment or return of, or otherwise <br />be charged for, the check (either the original check, or a paper or electronic representation of the original check) such that the person will <br />be asked to make payment based upon a check it has already paid; (e) the Customer will not redeposit through this service any <br />transmission representing a check previously deposited and returned to the Customer; (f) the Customer will employ commercially <br />reasonable security measures and firewalls sufficient to protect the Transmissions and storage to ensure no unauthorized access to or <br />use of the original checks or duplicate presentment; and (g) the Customer will only create transmissions for checks that originated as <br />paper checks. <br />(b) If the Customer is a financial institution or is otherwise transmitting Items payable to third parties, the Customer also represents and <br />warrants to the Bank that: (1) In connection with each Item deposited through the service, the payee of the Item has authorized the <br />electronic transmittal of the Item for deposit to Customer's account; if the Customer is scanning Items from a location outside of the United <br />States, such authorization covers the cross - border transmittal of the Item; and (2) the Customer has established an anti -money laundering <br />program in compliance with anti -money laundering laws and regulations applicable to it and such anti -money laundering program includes <br />policies, procedures and controls designed to detect and prevent money laundering, including "know your customer" policies and <br />procedures, monitoring of transactions for suspicious activities and reporting of suspicious activities, which the Customer believes <br />effectively prevents the use of the Customer's operations, personnel or facilities for money laundering purposes. <br />PN: 1125418 DOC ID: 6 Page 37 of 51 <br />
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