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BACKGROUND The Rotary Park Phase I project consisted of demolition of the existing concrete, installation of electrical hookup and a clock tower, installation of irrigation, preparation of soil, installation of lawn sod, repositioning of donor brick pavers, installation of new concrete paving and curb, new game tables, a metal trellis, a three foot high metal fence around the Bunya Bunya tree, and a retaining wall at trail. Work also included removal of an existing art bench and drinking fountain that will be used for Phase II. On August 19, 2014, the City Council authorized the transfer of$185,000 from the Capital Improvement Program (CIP) Reserve, CIP No. 068018, to cover the cost of completing Phase I of the Rotary Park. City Council also authorized the City Manager to execute all related project agreements and make additional appropriations as necessary to assure project completion. On March 27, 2015, the City Manager authorized the transfer of $152,214 from the Community Parks Improvements and Acquisitions Reserve, CIP No. 037028 to cover the project agreements. DISCUSSION The engineer's estimate for the project was calculated at $175,000. Sealed bids were opened on November 7, 2014. Three bids were received that ranged from $193,599 to $246,416. The low bid was received from Suarez& Munoz Construction, Inc. of Hayward, California. All other bid documents were found to be in order and past work performed by Suarez & Munoz Construction, Inc. was verified to be satisfactory. Suarez & Munoz was awarded the construction contract. Construction survey and geotechnical services were required for the project. Under an on-call services agreement, Alexander and Associates was authorized up to $6,700 to provide construction survey staking. Geocon Consultants, Inc., also under an on-call contract, was authorized up to $3,450 to provide geotechnical services for checking subgrade and trellis foundations. Harvey Electric, as part of another on-call contract, was authorized up to $40,100 to coordinate with PG&E and underground the overhead power service to Rotary Park. The power upgrades will provide power for Phase I and II of the project. Construction of the project is now complete. It is recommended that the City Council accept the improvements as complete, authorize the City Clerk to file the Notice of Completion with the Alameda County Recorder's Office, release the project retention to the contractor at the appropriate time, and authorize the project balance to be transferred to the Community Parks Improvements and Acquisitions Reserve as outlined below. Budget Funding for the project was provided by a transfer of $185,000 from the Capital Improvements Program Reserve (CIP No. 068018) and $152,214 from the Community Parks Improvements and Acquisitions Reserve, CIP No. 037028. The Rotary Club reimbursed $13,944.37 to cover the clock tower expenditure. PG&E is expected to reimburse the City $4,815.84 for additional work requested by PG&E to relocate a riser they located incorrectly. Once the reimbursements are received staff recommends the Page 2 of 3