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contingency and playground equipment. He explained that the latter was removed from the project bid because staff felt they could obtain a more consistent product competitive pricing going through the city's regular process for purchasing park play equipment. Taking these additional costs into consideration the total cost of the project is estimated at just over $16.2 million. This leaves a funding deficit of $573,000 which staff is proposing to fill with an appropriation from the city's In Lieu Park Dedication Reserve Fund. Lastly, staff is proposing what an inter -fund transfer from the City's Facilities Renovation Fund for what is essentially an advance on the anticipated revenues from the sports groups fundraising campaign. Staff expects that the campaign will last approximately 1 year. Should the campaign's efforts fall short of $2 million, the sports groups have agreed to make payments on the remaining pledge amount over a 10 -year period. Mr. Bocian stated that staff is recommending the Council award the construction contracts Goodland Landscape Construction, Inc. and Valley Precision Grading, approve an amendment to the architect's agreement for construction related services, approve the contracts for special inspection, all- weather turf consulting and geotechnical services, authorize the City Manager to execute these contracts, approve the transfer from the In -Lieu Park Dedication Reserve of $573,122, approve the inter -fund loan transfer from the City's Facilities Renovation Fund and authorize the Director of Community Development to execute the change orders. If all proceeds as planned, staff anticipates opening the park in June 2016. Mayor Thorne disagreed with the categorization of silica sand as a carcinogen outside of the context of foundry or mining processes. He explained that if one were to look at other carcinogens out of context in this manner, things like peanut butter, bacon and barbeque steaks would be off limits as well. Mr. Bocian agreed that silica sand is generally considered safe for use on sports fields. Nonetheless, it is still listed by the State of California as a known carcinogen. Councilmember Olson asked how staff determined the contingency amount of $838,000. Mr. Bocian said this represents 7% of the overall project cost. While most projects carry a 10 -12% contingency, staff feels this is appropriate based on the overall size and specs of the project. This amount is really intended to address any unanticipated conditions which could elevate the project cost, although staff certainly hopes the project will come in on time and on budget. Councilmember Pentin referred to the $65,000 estimate for Alternate 4 and asked what the net cost would be less the landscaping included in the base bid. Mr. Bocian clarified that the base bid includes trees and grass but none of the shrubbery plantings addressed in this alternate. $65,000 is therefore the net cost. Councilmember Pentin said it appeared to him as though installation of the sports fields would likely occur later in 2015 or early in 2016. He noted that the installation requires a minimum temperature of 45 degrees and asked if weather has the potential to delay installation to the point that it would compromise the contingency budget. Mr. Bocian said the fields would most likely be installed in spring 2016 and weather should not be a significant issue. Staff is also working with the manufacture to see how much pre - installation work can be done at the factory as opposed to during installation. Councilmember Pentin asked and Mr. Bocian confirmed that the split -rail fencing product is fairly rugged and appropriately reinforced. City Council Agenda Page 4 of 11 April 07, 2015