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BACKGROUND The City has a total of 442 exterior trash receptacles throughout parks, trails, and City facility landscapes. Most of these receptacles are dumped once per week. Pleasanton Sports and Recreation Phase I, V, and Softball Complex, Pleasanton Tennis and Community, Muirwood, Creekside, Amador Valley Community, Fairlands Parks, Orloff Park Play Area, and Century House which receive service twice per week. The receptacles at the library entrance are checked daily. The current contract for services is set to expire on June 30, 2015, therefore a Request for Proposal (RFP) was formally advertised in April 2015. A total of two (2) proposals were received for this contract on May 1, 2015. The two bidders included Rubicon Landscapes and Sycamore Landscapes. Cost proposals for the work ranged from $98,399.60 to $81,120. The low bidding contractor, Rubicon Landscape, was interviewed May 7, 2015 and was found to be qualified to perform the required services. A scope or work to be provided by the Rubicon Landscape is detailed in (Attachment 1) of the Agreement for Contract Services. DISCUSSION The proposed contract would provide routine trash receptacle collection service at selected City properties for the duration of one year. The contractor bid a base fee for complete annual service based on a schedule provided by the City. In addition, the contractor provided a "per receptacle" service fee for any extra requested service that might occur during the contract period. The service level in this contract is designed to accommodate routine levels of park and trail use. The City requires special events programs to provide and pay for any additional trash collection needs created by their program that exceed the capacity of the existing service. In addition, groups operating food concessions in parks are responsible for additional dumping service for receptacles within one hundred feet of the concession on an as-needed basis. At this time, the number of exterior recyclable receptacles in the City is limited. If the City decides to add recycle receptacles, this contract provides a per service dump fee for the additional receptacles. This contract is for one year July 1, 2015 to June 30, 2016. If the City is satisfied with the contractor's performance during this period, an option is provided in the contract to extend it for an additional year, up to four(4) additional years. Sub, -'b, Fisca eview: Approved y: I `1 Daniel S ith Tina Olson Nelson Fialho Operations Services Director Director of Finance City Manager Attachment: 1. Agreement for Contract Services Page 2 of 2