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THE CITY OF /I j'L�t�S�4NTONo CITY COUNCIL AGENDA REPORT April 21, 2015 Community Development Engineering Division TITLE: ACCEPT PUBLIC IMPROVEMENTS PERFORMED BY G. BORTOLOTTO & COMPANY FOR THE ANNUAL STREETS RESURFACING AND PREVENTATIVE MAINTENANCE - PROJECT, CIP NO. 135003 SUMMARY The project consisted of resurfacing approximately 1,320,000 square feet of pavement surface and preparatory work for slurry-sealing approximately 1,160,000 square feet of pavement surface along various city streets. City Council awarded this construction contract to G. Bortolotto & Company on June 3, 2014. Construction of the project is complete and ready for City Council acceptance. RECOMMENDATION 1. Accept the project as complete. 2. Authorize the City Clerk to file a Notice of Completion for the project. 3. Authorize payment of the retention in the amount of$144,054.43 to G. Bortolotto & Company thirty days after the recordation of the Notice of Completion. 4. Authorize the transfer of the project unspent balance in the amount of $30,261 to the Street Capital Improvement Program (CIP) fund balance. 5. Authorize the reallocation of funding types within the project to allow the timely use of Measure B funds and Vehicle Registration Fee (VRF) funds. $1,093,216 in Gas Tax and Streets CIP fund dollars in the project will be replaced with Measure B funds ($750,000) and VRF funds ($343,216). FINANCIAL STATEMENT Funding for this project totaled $2,920,438 as outlined in Attachment 1. Expenditures totaled $2,890,177, leaving an unspent balance of $30,261. To allow the timely use of Measure B and VRF funds, staff is recommending the reallocation of funding sources for the project. $1,093,216 in Gas Tax and Streets CIP funds, both of which do not have restrictions on the time of use, will be switched out with Measure B and VRF funds from other projects (Annual Resurfacing #145003, Annual Slurry Sealing #145004, Annual Curb/Gutter Replacement #145009 and Annual Sidewalk Maintenance #145012). Each of these projects is eligible to use both Gas Tax and Streets CIP funds.