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BACKGROUND <br /> The City's Operations Services Department oversees and maintains 7,003 street, <br /> parking lot and pathway lights. Because it's not always practical, or cost effective, <br /> for City staff to perform certain maintenance functions that are essential to keep <br /> our City in good order, the City utilizes specialty service providers when cost <br /> evaluations determine that the work can be provided at a lower cost, when City <br /> staff does not have a specific trade expertise, or when there is an emergency or <br /> unanticipated situation requiring immediate attention. This approach has been <br /> used effectively for many years and is included in the City's Purchasing <br /> Procedures Manual. <br /> DISCUSSION <br /> To assure a provider is available to address unforeseen service needs, the <br /> City has contracted with two street light maintenance and repair vendors to <br /> perform as-needed services to the 5,000 plus LED street lights and nearly <br /> 2,000 decorative, parking lot and pathway lights throughout the City. <br /> In July 2014, the City selected St. Francis Electric as one of its two street light <br /> contractors that is designated to service and replace the City's decorative, <br /> parking lot and pathway lights. Since July 2014, a total of nine (9) decorative <br /> light poles have been knocked down and require replacement. In addition, several <br /> unforeseen extensive underground electrical repairs throughout the City have been <br /> required, causing St. Francis Electric to approach its contract compensation threshold. <br /> Thus, it is necessary to increase St. Francis Electric contract an additional $25,000 for a <br /> total not to exceed contract amount of$125,000. <br /> As part of the mid-year budget process, the Operations Services Department requested <br /> additional funding to address these pending items, and on March 17, 2015, the City <br /> Council approved this funding as part of the FY 2014/15 Mid-Year Budget. <br /> Su i el; :f I Fiscal eview: Approved by: <br /> Daniel S h Tina Olson Nelson Fialho <br /> Director of Operations Services Director of Finance City Manager <br /> Attachment: <br /> 1. First Amendment to Agreement <br /> Page 2 of 2 <br />