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THE CITY OF _ _ _ —,� .a PLE ASANTON. CITY COUNCIL AGENDA REPORT April 21, 2015 Operations Services TITLE: APPROVE FIRST AMENDMENT TO AGREEMENT WITH ST. FRANCIS ELECTRIC FOR STREET LIGHT MAINTENANCE AND REPAIR SERVICES SUMMARY At its July 15, 2014 meeting, the City Council approved "As Needed" contracts with different service providers to assist the Operations Services Department in various maintenance duties. At that time the City selected two vendors to provide street light maintenance and repair services; one vendor designated to service and replace decorative, pathway and parking lot lights and the other designated to provide services and replacements to LED street lights and respond to emergency call outs. As a result of an exceptional high number of decorative street light poles that require replacement due to accident knockdowns and numerous unforeseen extensive underground electrical repairs throughout the City, St. Francis Electric is nearing its contract compensation threshold. Therefore it is necessary to increase their contract by $25,000 for a total not-to-exceed contract amount of $125,000, to allow for the pole replacements and required electrical repairs. RECOMMENDATION It is recommended that the City Council approve the First Amendment to the Agreement with St. Francis Electric for an annual not to exceed amount of $125,000 for FY 2014/15, and extend the term of their contract one additional year for maintenance and repair services for City streets, parking lots and pathway lights. FINANCIAL STATEMENT The cost to complete pending street light pole replacements and electrical work is $25,000 and in anticipation of these costs, the FY 2014/15 mid-year budget includes $25,000 to fund these services. Funding will come from the Street Maintenance account.