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BACKGROUND The project is part of the City's Climate Action Plan to reduce greenhouse gas emissions to help meet the goals of AB 32. It wil provide a reduction in energy consumption due to the energy efficient LED technology, and a reduction in maintenance and replacement costs due to longer LED life span compared to HPSV. A California Energy Commission (CEC) loan with a 1% interest rate was acquired to fund the project. The City has applied for $269,000 in rebates from a PG&E one-time rebate incentive program for LED replacement. The total rebate has not been finalized since rebate submittals are still being processed and reviewed by PG&E staff. On September 17, 2013, Council awarded the contract to the lowest responsible bidder, Phoenix Electric Company of San Francisco, in the amount of $1,613,404.24. This project replaces all HPSV cobra head street lights in the City of Pleasanton including all the lights within the Hacienda Business Park (HBP). The City anticipates saving approximately $200,000 per year due to energy reduction from this project. On October 1, 2013, Council also approved a separate loan agreement with the HBP Owners Association to upgrade the street lights within the business park to LED with the same contractor and unit costs per the subject project. On March 12, 2015 HBP entered into a Promissory Note to reimburse the city in the amount of $326,793.07 for the lights in the HBP. DISCUSSION Three contract change orders were processed totaling $103,571. These contract modifications included: additional spare parts; a re-analysis of 1,300 lights resulting in a conversion from Type 2 to Type 3 light distribution for 860 lights; and replacement of all the City lights within the Caltrans overpasses right-of-way. Field-related work for this project was complete in November 2014. Spare parts and other pertinent documents per project specifications were also received to the City's satisfaction in February 2015. This project, including all the work within the HBP is now complete and ready for City Council acceptance. Submitted by: Fisc eview: Approved by: 6jPALibs_e 4)\ Alit Stephen Kirkpatrick Tina Olson Nelson Fialho Acting Director of Director of Finance City Manager Community Development Attachment: 1. Funding and Expenditure Summary Page 2 of 2