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To meet the anticipated 2016 construction schedule, the City needs to hire a consultant to convert and update the Rule 20B underground utility design completed in 2010 by Bellecci and Associates. In addition, staff identified that the roadway design plans completed in 2008 by Kimley-Horn- and Associates need to be updated and incorporate "complete streets" policies which require wider sidewalks and changes to the roadway lane configurations. Staff contacted Kimley-Horn and Associates under the engineering services on-call contract, whose staff in turn contacted Bellecci and Associates to determine what would be required to complete the underground utility and roadway reconstruction project plans and specifications. During the discussions it was recommended that the two projects be combined to reduce the construction impacts to the residents and construction costs. It is anticipated that the combined project can be completed within 18 months instead of the anticipated two years. Kimley-Horn and Associates teamed up with Bellecci and Associates to present a proposal for $197,575 to complete the design and combine the underground utility and roadway reconstruction project into one set of plans and specifications. Staff reviewed the proposal and found it to be within anticipated design fees and recommends the award of the contract to Kimley-Horn and Associates. Budget The total anticipated budget expenditure for the UUD ($3.6 million) and roadway reconstruction ($2.8 million) is estimated at $6.4 million. Under the Rule 20A program, the utility companies (PG&E, AT&T, and Comcast) will reimburse the City for their pro rata share of the UUD. The City will be responsible for the City's undergrounding portion which covers: undergrounding the transformers, installation of conduit and wire for street lights, additional expenditures for service lateral in excess of the 100 Foot Rule, completion of the underground design, and construction support services. The City will be responsible for the full $2.8 million dollars for roadway reconstruction which covers: updated design, roadway reconstruction, sidewalks, and construction support services. It is anticipated that as project plans and specifications are completed and updated, the engineer's estimates will become available and additional funding will be identified if needed. In FY11/12 the City placed additional funds in Old Stanley Boulevard Reconstruction and Undergrounding Utility District Reserve CIP 055022 that has an available balance of $2,156,882. Staff recommends expending $197,575 from CIP 055022 to complete the combined undergrounding utility and roadway reconstruction design. Project Schedule • Award of design contract April 21, 2015 • 100% Plans and specifications August 2015 • Award construction contract October 2015 • Begin underground utility construction January 2016 • Construction complete June 2017 Page 3 of 4