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eTHE CITY OF CITY COUNCIL AGENDA REPORT 5 pL EASANTON. April 21 2015 Community Development Engineering Division TITLE: APPROVE A PROFESSIONAL SERVICES AGREEMENT WITH KIMLEY- HORN AND ASSOCIATES, INC. IN THE NOT-TO-EXCEED AMOUNT OF $197,575 FOR COMPLETING THE DESIGN OF THE STANLEY BOULEVARD UNDERGROUND UTILITY DISTRICT OVERHEAD CONVERSION AND ROADWAY RECONSTRUCTION PROJECT, CIP NO. 055022 SUMMARY Rule 20A monies will be available to fund the undergrounding of the PG&E overhead electrical lines and AT&T/Comcast communication utility lines on Stanley Boulevard between Santa Rita Road and First Street in January 2016. The roadway reconstruction will begin immediately following completion of undergrounding the overhead utility lines. Staff is recommending award of the design contract to Kimley- Horn and Associates to prepare final construction plans and specifications. RECOMMENDATION 1. Approve the design professional services agreement with Kimley-Horn and Associates of Pleasanton, for civil engineering services for the Stanley Boulevard Underground Utility District and Roadway Reconstruction Project for a not-to- exceed amount of$197,575. 2. Authorize the City Manager to execute the attached agreement. FINANCIAL STATEMENT The total anticipated expenditure for the Underground Utility District (UUD) ($3.6 million) and roadway reconstruction ($2.8 million) is estimated at $6.4 milllion. Under the California Public Utilities Commission (CPUC) Tariff Regulations Rule 20 A program, it is estimated that the utility companies (PG&E, AT&T, and Comcast) will reimburse the City their pro rata share of the UUD. The roadway reconstruction Capital Improvement Program (CIP) project, CIP No. 055022 currently has a balance of $2,156,882. Additional funding for the project is being recommended in the upcoming CIP budget update. The final funding source(s) and construction estimate will be identified at the time Council awards a construction contract. The UUD improvements, once accepted by the public utility companies, will be operated and maintained by the respective utility companies and will have no financial impact on City maintenance and operation costs. Staff recommends expending $197,575 from CIP No. 055022 to complete the design.