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BACKGROUND The project was authorized in the 2014/2015 Capital Improvement Program to replace deteriorated water valves throughout the City. Control valves provide for operational control of the water distribution system. When emergencies occur or maintenance repairs must be made, control valves allow for sections of the water distribution system to be isolated, thus preventing disruption of water service to a large amount of customers. The project locations were developed by the Utilities Division and prioritized by the Engineering Division for the planned 2015 street resurfacing project. This project consists of removing and replacing 22 valves, and if necessary, ten water services. DISCUSSION Bids The engineer's estimate for the project was calculated at $90,000. Sealed bids were opened on February 17, 2015. Three bids were received that ranged from $108,600 to $192,004 (see Attachment 2). Since the low bid was higher than the City's cost estimate, staff researched current bid openings for similar projects and found that due to the improving economy, construction costs are increasing. As a result, staff believes the low bid amount to be justified. The low bid was received from Campbell Construction Company of Amador City, California. All bid documents were found to be in order and past work performed by Campbell Construction Company was verified to be satisfactory. Staff recommends award of the construction contract to Campbell Construction Company. Budget Staff recommends that the contingency amount for this project be set at 10% of the construction contract for unforeseen conditions. A project funding and estimated expenditure summary is included as Attachment 3. The project has a shortfall due to the total number of valve replacements identified during the design process and the potential for replacing water services. Staff recommends the transfer of $19,460 from the Bi- Annual Control Valve Improvements project, CIP No. 121011, to fully fund this project. Schedule The proposed schedule for the project is as follows: Approval of Plans and Specifications/Award of Contract March 17, 2015 Start of Construction April, 2015 End of Construction June, 2015 Page 2 of 3