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B. The President of the Union shall notify the Livermore-Pleasanton Fire Department Fire Chief in writing as to the amount of such dues uniformly required of all members of the Union. C. The employee's earnings must be regularly sufficient after other legal and required deductions are made to cover the amount of the dues check-off authorized. When an employee is in a non-pay status for an entire pay period, no withholding will be made to cover that pay period from future earnings. In the case of an employee who is in a non- pay status during only part of the pay period, and the salary is not sufficient to cover the full withholding, no deduction shall be made. In this connection, all other legal and required deductions have priority over union dues. In addition, in order to meet certain accounting deadlines, all payroll changes connected with the deduction of said union dues must be made by the fifteenth (15) of the preceding month. D. The Union shall indemnify, defend, and hold the Livermore-Pleasanton Fire Department Joint Powers Authority harmless against any and all claims, demands, suits, proceedings or court orders, or any other liability that may arise out of or by reason of action taken or not taken by the Livermore-Pleasanton Fire Department for the purpose of complying with any of the provisions of this check-off agreement. In addition, the Union shall refund to the Livermore-Pleasanton Fire Department any amounts paid to it in error upon presentation of supporting evidence. However, the Union shall not be required to make reimbursements should discovery of the error occur twenty-four (24) months after the occurrence of the error. 2.3 Communication with Employees Any representative of the Union shall give notice to the Fire Chief when contacting Livermore- Pleasanton Fire Department employees during the duty period of the employees, provided that solicitation for membership or other internal employee organization business shall be conducted only during the off-duty hours of all employees concerned. Prearrangement for routine contact may be made by agreement between the Union and the Fire Chief and when made shall continue until revoked. 2.4 Bulletin Boards The Livermore-Pleasanton Fire Department shall provide suitable space for bulletin boards in the fire stations. The Union shall be allowed to use such bulletin boards for communications having to do with official Union business, such as time and place of meetings. 2.5 Meetings A. The Union President may, with the prior approval of the Fire Chief or designated representative, be granted the use of Fire Department facilities and/or communications equipment for meetings of employees in this unit provided that: 1. requests be made in advance. 2. such meetings do not conflict with other Fire Department activities. 3