15 - Laserfiche WebLink

Any employee except a probationary employee may be allowed to incur a fifty-six (56) hour deficit beyond the vacation leave credited to his/her account. Except as provided below in Section 13.4 and for those employees working a forty (40) hour workweek, vacations must be used in increments of either twenty-four (24) or twelve (12) hours. When used in twelve-hour increments, vacations must be taken from either 0800 to 2000, or 2000 to 0800. Employees may take less than twenty-four(24) or twelve (12) vacation hours provided they find their own relief. The Fire Chief may, however, approve vacation requests in less than twelve (12) hour increments to accommodate employee enrollment in college or university courses. The courses or classes attended must, however, be appropriate to employee development. The decision of the Fire Chief shall be final. 13.3 Vacation Accumulation Any eligible employee may defer up to a maximum of four hundred thirty-two (432) hours of his/her annual vacation entitlement to the next calendar year. Effective January 5, 2013, no employee will be allowed to accrue vacation hours above the cap. At any time an employee reaches four hundred thirty-two (432) hours, the employee will cease accruing vacation until such time as the balance falls below the cap. However, in the event an employee has requested to take vacation but been denied or there were other extenuating circumstances that prevented the employee from taking vacation, the employee may submit a written request to the City Manager, or designated Assistant City Manager, for special consideration to carry over vacation balances beyond four hundred thirty-two (432)hours. Effective September 15, 2012, any accrued vacation in excess of three hundred sixty (360) hours will be placed in a separate Excess Vacation Bank for each affected employee. Employees shall be entitled to use the hours in the Bank for vacation or for extended leave in the same manner as regular vacation hours. The hours shall be paid out at the pay rate of the employee when utilized. 13.4 Vacation Scheduling Vacation selection will be subject to the procedure stated in the department policy except for those areas specifically stated differently in this article. For the annual scheduling done in January of each year, seven (7) persons of any rank shall be allowed off at any given time. Vacation requests by an eighth (8th) or additional person requires the requesting person to provide the name of his/her replacement. Vacation shall be prescheduled in accordance with department policy provided the leave time requested has been earned or will be earned by the time it is taken. The Fire Chief may grant the use of up to fifty- six (56) hours of vacation time to be taken beyond what has been earned. This leave shall not be prescheduled or considered earned vacation for accrual purposes. Vacation can be cancelled at any time, provided it is done 24 hours before the start of the shift. If an employee cancels vacation after the vacancy has been filled (inside 6 days) he/she must call and notify 16