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THE CITY OF 15 - t° "' CITY COUNCIL AGENDA REPORT pL EASANTONc July 15, 2014 Operations Services TITLE: APPROVAL OF THREE "AS NEEDED" MAINTENANCE AND TRADE SERVICES AGREEMENTS FOR FACILITY AND STREET LIGHT MAINTENANCE SERVICES SUMMARY The City utilizes various types of private professional maintenance services to complete timely and cost effective maintenance on City facilities and infrastructure such as roadways and water/sewer systems. Some of these services are addressed specifically through a standard public works bid process for large projects, such as street repaving or facility renovation, and others are more general and used for routine and unanticipated repair services such as electrical, painting or HVAC maintenance/repair. To assure that the City can address these more general items in a manner consistent with demand utilizing a licensed contractor; it utilizes "As-Needed" service contracts that secure qualified sources for these services. The City's Purchasing Procedures Manual recognizes "As-Needed" services and requires Council approval for service in excess of $25,000 unless determined otherwise by the City Manager. This report recommends approval of "As-Needed" service agreements with Bel Air Mechanical, Inc., for HVAC services, Keystone Pest Control for pest control and Vista Universal, Inc. and St. Francis Electric for street, parking lot and pathway light maintenance and repair services. All agreements have a maximum amount of$100,000. RECOMMENDATION Authorize the City Manager to enter into the attached As-Needed Maintenance and Trade Services Agreements with Bel Air Mechanical, Inc. , Keystone Pest Control, Vista Universal Inc. and St. Francis Electric in an amount not to exceed $100,000 per contract and per fiscal year. FINANCIAL STATEMENT These services are currently included in the City Budget.