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Kottinger Gardens, which is an eligible project that is now ready to move forward, presents an excellent opportunity to use these funds before they expire or revert to the county. Councilmember Cook-Kapio asked and confirmed that staff anticipates the accumulated funds going to Kottinger Gardens. Mr. Bocian confirmed that staff has been planning for a number of years to reserve those limited funds in order to make a meaningful contribution to the Kottinger Gardens project.. Councilmember Cook-Kallio referred to pages 4 and 5 of the staff report, which references applications for both $25,000 and $20,000 in funding for the meal services that was ultimately awarded to Open Heart Kitchen, and asked whether Open Heart Kitchen would receive that entire amount. Mr. Erickson clarified that the Human Services Commission had reserved $17,939 for whichever organization was awarded the meals contract. He explained that Open Heart Kitchen applied for $25,000 for that activity and Spectrum applied for$20,000. Neither service received an allocation at the times the recommendation was made but Open Heart subsequently received a recommendation for the allocated amount of$17,939 when it was awarded the contract. Councilmember Cook-Kallio said she was delighted to see a 100% funding allocation to Pleasanton Unified School District for dental services, which Mr. Erickson said was a direct result of the Commission's priorities. Councilmember Brown asked how the city ensures that funds are used in an appropriate fashion once allocated. Mr. Erickson explained that the city attempts to operate the program using the most restrictive standards, which tend to be the federal requirements that are used with CDBG funds. He said the city requires twice annual reporting from grant recipients, which go to the Human Services Commission for review. City staff also conducts annual on site monitoring at each agency and requires regular invoice reports to validate expenditures. Councilmember Brown asked and staff confirmed that Tri-Valley Haven's administrative offices and shelters are located in Livermore. She said she has heard that the organization cares for Pleasanton's homeless, but also that Pleasanton helps to subsidize their operations. Mr. Erickson explained that Pleasanton, along with other regional agencies, helped to fund the acquisition and rehabilitation of the Sojourner House that Tri-Valley Haven operates. Councilmember Brown referred to page 4 of the staff report, where it refers to carryover funds associated with the housing rehabilitation program, and asked if the city is having difficulty identifying grant recipients. Mr. Erickson explained that there are two components of the program — the smaller grants with a maximum of $5,000 and then the loans, which typically range $35,000 to $40,000 for larger improvements. He conceded that the loans have been more difficult to market and slower to roll out in recent years because people are generally more cautious about debt. Councilmember Brown asked how the program is advertized and who someone should contact if interested. Mr. Erickson explained that the city contracts with Neighborhood Solutions, who receives call directly through a city phone number. Neighborhood Solutions also gives presentations before groups at the Senior Center, advertizes on the city website and receives a larger number of requests via referrals from other agencies. City Council Minutes Page 17 of 20 May 6,2014