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inform OPERATOR in writing that the entity has allocated its apportioned share of funds for services, no later than June 30. If COMMITTEE does not approve the budget, it shall provide OPERATOR with a written statement outlining its concerns and proposed adjustments no later than 45 days after the budget has been presented to COMMITTEE. In the event the budget is not approved, the OPERATOR shall provide services in accordance with the most recently adopted budget with amendments as approved by COMMITTEE. PARTICIPATING ENTITIES agree to pay for cost increases related to shelter operations as approved in the Annual Operating Budget beyond the control of the OPERATOR, such as utility and labor costs. COMMI I I bE shall recommend an alternative proposed budget to PARTICIPATING ENTITIES no later than 90 days after the start of the fiscal year. 3. OPERATOR shall invoice PARTICIPATING ENTITIES for SHELTER services within 60 days following the close of each fiscal quarter commencing July 1. The PARTICIPATING ENTITY shall make payment within 30 days after receipt of invoice. OPERATOR'S invoice shall be based on the actual quarterly cost incurred as reflected in the OPERATOR'S records. The invoice shall include the total operating costs for the quarter and specify the Participating Entity's share of the cost based on the methodology included in Attachment A. Each invoice shall be accompanied with a quarterly report of Live Animals Handled at SHELTER for the current fiscal year as outlined in Attachment B. Billing for the fourth quarter shall include all approved costs not included in previous quarterly billings and information detailing any administrative personnel expenses that exceeded the approved budget. COMMITTEE shall approve any reasonable additional administrative personnel expenses provided total shelter expenses do not exceed the approved annual operating budget. Costs from one fiscal year shall not be carried over to the next fiscal year. a. In the event that OPERATOR fails to deliver said invoice, including all required documentation,within ten (10) days of the due date, the OPERATOR shall be subject to a one percent (1%)penalty to be deducted from the total invoice amount. Said penalty shall be increased by an additional one percent (1%) for each additional period of thirty days during which OPERATOR fails to deliver said invoice and required documentation. b. If payment from a participating city is not received within sixty (60) days after the date of the demand letter, that city may be subject to a one (1%) late fee added to the total amount due. Said penalty shall be increased by an additional one percent (1%) for each additional thirty days demand is not met. 4. Approval of the budget authorizes the OPERATOR to make expenditures in accordance with the budget with the exception of emergency situations and/or mandates as outlined in Section V. In the event the OPERATOR anticipates costs will exceed the total annual operating budget, OPERATOR shall notify the COMMITTEE and request approval of the additional costs prior to incurring the costs. Any approved costs will be included as part of an amended or new budget. The COMMITTEE, as soon as reasonably possible, may request the OPERATOR provide information justifying the cost increases. (Any approved costs will be included as part of an amended or new budget). 3