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17
City of Pleasanton
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CITY CLERK
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AGENDA PACKETS
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2014
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041514
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17
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8/19/2015 3:30:23 PM
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4/8/2014 3:39:39 PM
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CITY CLERK
CITY CLERK - TYPE
AGENDA REPORT
DOCUMENT DATE
4/15/2014
DESTRUCT DATE
15Y
DOCUMENT NO
17
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Master Contract No.900973,Procurement Contract No.7485 <br /> Agreement <br /> 17. AUDITS; ACCESS TO RECORDS: The Contractor shall make available to the <br /> County, its authorized agents, officers, or employees, for examination any and all <br /> ledgers, books of accounts, invoices, vouchers, cancelled checks, and other <br /> records or documents evidencing or relating to the expenditures and disbursements <br /> charged to the County, and shall furnish to the County, its authorized agents, <br /> officers or employees such other evidence or information as the County may <br /> require with regard to any such expenditure or disbursement charged by the <br /> Contractor. <br /> The Contractor shall maintain full and adequate records in accordance with <br /> County requirements to show the actual costs incurred by the Contractor in the <br /> performance of this Agreement. If such books and records are not kept and <br /> maintained by Contractor within the County of Alameda, California, Contractor <br /> shall, upon request of the County, make such books and records available to the <br /> County for inspection at a location within County or Contractor shall pay to the <br /> County the reasonable, and necessary costs incurred by the County in inspecting <br /> Contractor's books and records, including, but not limited to, travel, lodging and <br /> subsistence costs. Contractor shall provide such assistance as may be reasonably <br /> required in the course of such inspection. The County further reserves the right to <br /> examine and reexamine said books, records and data during the three (3) year <br /> period following termination of this Agreement or completion of all work <br /> hereunder, as evidenced in writing by the County, and the Contractor shall in no <br /> event dispose of, destroy, alter, or mutilate said books, records, accounts, and data <br /> in any manner whatsoever for three (3) years after the County makes the final or <br /> last payment or within three (3) years after any pending issues between the County <br /> and Contractor with respect to this Agreement are closed, whichever is later. <br /> 18. DOCUMENTS AND MATERIALS: Contractor shall maintain and make <br /> available to County for its inspection and use during the term of this Agreement, <br /> all Documents and Materials, as defined in Paragraph 11 of this Agreement. <br /> Contractor's obligations under the preceding sentence shall continue for three (3) <br /> years following termination or expiration of this Agreement or the completion of <br /> all work hereunder (as evidenced in writing by County), and Contractor shall in no <br /> event dispose of, destroy, alter or mutilate said Documents and Materials, for three <br /> (3) years following the County's last payment to Contractor under this Agreement. <br /> 19. TIME OF ESSENCE: Time is of the essence in respect to all provisions of this <br /> Agreement that specify a time for performance; provided, however, that the <br /> foregoing shall not be construed to limit or deprive a party of the benefits of any <br /> grace or use period allowed in this Agreement. <br /> Page 10 of 15 <br />
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