07 - Laserfiche WebLink

BACKGROUND Following the direction received from the City Council at its September 17, 2013, meeting, staff initiated recruitment for the ad hoc Pioneer Cemetery Master Plan Oversight Committee. Recruitment consisted of notices on multiple dates in the Pleasanton Weekly and an item on the front page of the City's website for the recruitment of the one member at large position. Five applications were received by the November 1st deadline and the Mayor interviewed applicants the following week. Oversight Committee Designees At its October 7th meeting, the Civic Arts Commission designated Heidi Massie to the Committee and Stephanie Wedge as the alternate to participate on the Oversight Committee. The Parks and Recreation Commission designated Commissioners Brad Hottle and Deborah Wahl at its October 10th meeting. The other organizations designated their appointments. These designees are listed above, pending confirmation by the City Council. Committee Roles and Expectations Preparation of the Pioneer Cemetery Master Plan is likely to take 12 months. The first meeting of the Pioneer Cemetery Master Plan Oversight Committee is tentatively scheduled for December 5; with subsequent monthly meetings to follow through September 2014. To assure a successful and timely process, it is important to define the role of the Pioneer Cemetery Master Plan Oversight Committee prior to the start of the process to assure City expectations are being adequately addressed. To that end, staff has identified the Oversight Committee's roles and responsibilities as follows: • Be informed, collaborative and solution oriented. Be committed to attending meetings, reading staff information, and being prepared to balance individual and minority interests for the overall good of the community. • Provide a forum for community discussion. Actively engage the community in a constructive dialogue about the options discussed. Be open to varied comment and viewpoints. • Provide input on draft products. Review and provide input on draft documents as requested by staff. • Keep commission and/or agency informed and up to date regarding Committee activity. Keeping the lines of communication open at your commission or agency assures that there is collective collaboration throughout the process which helps lead to a successful conclusion. Page 2 of 3