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BACKGROUND The El Charro Road and 1-580 Interchange was built by Caltrans in 2009. Caltrans installed basic groundcover for the interchange, leaving detailed landscaping to the individual cities to construct. The City of Dublin landscaped the north quadrants of the interchange and the City of Livermore completed the southeast quadrant in early 2013. The southwest quadrant is located within Pleasanton city limits. The City hired Gates + Associates of San Ramon to design the project and provide construction support. The intent of the proposed design was to create a complementary style to the Livermore landscaping, creating a seamless appearance to the two quadrants. The work included traffic control, storm water pollution control, environmental stewardship, clearing and grubbing, earthwork, importing soil, directional boring and sleeves, irrigation, soil preparation, soil amendments, fertilizers, headers, mulch, planting, hydroseed, and 90-day maintenance. On January 15, 2013, City Council awarded the construction contract to Bortolussi & Watkin, Inc. in the amount of $291,301. The City Council also authorized the Director of Community Development to approve and execute required contract change orders to address unanticipated project conditions for a not-to-exceed amount of$29,130. DISCUSSION El Charro Road is the east entrance to the City of Pleasanton and the landscaping improvements were installed to create an enhanced welcome to the City. To create the desired appearance, landscaping was installed above the threshold that Caltrans would maintain, requiring the City to maintain the improvements. It was identified early in the design that Caltrans would perform little maintenance on any improvements as Caltrans only has two maintenance staff to maintain the 1-580 & 1-680 corridors in Alameda County. The improvements were installed under Caltrans encroachment permit 0412- NLC1939 with the understanding that the City would enter into a landscaping agreement. BUDGET In April of 2013, $16,806 was transferred out of the project budget to reimburse the City of Livermore for additional landscaping on the El Charro median. In October of 2013, Council approved a transfer of $5,726 out of the project budget to compensate for a shortfall in the Staples Ranch: Installation of Traffic Signals at Newton Way, Guzman Parkway and Trevor Parkway project, CIP No. 115036. Total project expenditures are $352,156 (see Attachment 1 for a Funding and Expenditure Summary), leaving a balance of $113,670 remaining, of which staff recommends $88,670 to be immediately treturned to the Stoneridge Specific Fund balance. Staff is recommending that $25,000 be retained to be used for miscellaneous improvements to Stoneridge Drive, Staples Ranch Park, and other miscellaneous improvements as approved by the Council. Change orders totaling $7,033 were due to removal of a buried concrete slab during construction and purchase of additional plants. Page 2 of 3