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BACKGROUND On February 13, 2012, City Council approved and certified the City's Climate Action Plan. The plan includes aggressive timelines for implementing various measures to meet the goals of AB 32 (Global Warming Solutions Act of 2006) by 2020. The sooner the City implements these measures, the sooner it can accomplish greenhouse gas emission reductions and associated energy savings. The City has approximately 6,684 street lights that include cobra head style lighting and decorative lighting. The majority of the lights (5,464 units) are cobra head style lighting. In an effort to maximize the utilization of the CEC loan funding in a timely manner and simplify the competitive bidding process while still addressing various outstanding issues pertaining to the decorative street lighting fixtures, staff determined that the best approach would be to bid all of the cobra head style street lights' within the City and exclude all of the decorative lighting from this project. Staff anticipates that in approximately two months, all outstanding issues pertaining to the decorative lighting will be addressed. At such time, a separate LED retrofit project will be advertised that will include decorative lighting only. The CEC loan funding has a conversion completion requirement date of November 2014. It is anticipated that both phases of the retrofit project will be done by the loan conversion completion deadline. Completing this first LED project will save the City roughly $200,000 per year in energy billing, which is approximately 1.08 million kWh less of energy consumption. This also translates to a reduction of greenhouse gas emissions of 763 metric tons of CO2 equivalent every year, which is approximately equivalent to CO2 emissions from 85,524 gallons of gasoline. The City will also receive a one -time PG &E conversion incentive rebate of approximately $354,350 for this first LED project. A total of 5,464 lights will be retrofitted under this project, providing vastly improved true color lighting, significant energy savings, and reduced maintenance and equipment replacement costs. DISCUSSION Bids Sealed bids for this project were opened on August 8, 2013. A total of six bids were received ranging from $1,756,834.24 to $3,922,534.00 including two (2) Additive Bid Items (see Attachment 1, Bid Summary). The engineer's estimate for this project was $2.30 Million. The bids include, the project budget accounts for, and staff recommends award of one (1) of the additive bid items: No. 2, GPS data collection, for $10,928. The low bid of $1,613,404.24 was received from Phoenix Electric Company of San Francisco, California. All bid documents were found to be in order and past work performed by this contractor was verified to be satisfactory. Staff is recommending ' The approx. 783 cobra head street lights located within the Hacienda Business Park for which the Hacienda Business Park Owners Association ( HBPOA) has responsibility are proposed to be upgraded to LED as part of this project. An agreement with the HBPOA for payment for those LED lights will be presented to the City Council as a separate item. Page 2 of 4