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AGREEMENT I. Veterans Organizations of Pleasanton (VOP). The VOP shall be composed of the Veterans' associations, as defined in Calif°-nia Military and Veterans Code section 1260, currently using the Facility: American Legion Post 237, VFW Post 6298, VFW Post 6298 Ladies' Auxiliary,the Air Force Association Chapter 120 and the addition of the Major General William F. Dean Chapter of the Association of the Unitec States Army. If any other Veterans' association intends to be active in matters related to the Facility, that association shall seek approval from the VOP. Any changes to the membership comprising the VOP must be submitted to the designated City Liaison in writing. 2. Veterans Building Committee. The VOP shall form a Veterans Building Committee("Committee"). A. Membership of the Committee The Committee shall be comprised of the Commander and Auxiliary President. and appointed alternates, from each of the represented Veterans organizations. Within 30 days after the effective date of this Agreement, the VOP shall provide the City the name, address, and phone number of the Committee members. Annually, the VOP will provide the City with a revised list of Committee members after the election of new officers in each of the represented Veterans associations. The City representative shall be the Director of Community Sery ices, or their designee, who will act as a liaison between the City and the Committee("City Liaison"). B. Committee Chairperson At the first regular meeting of the Committee, the Committee shall elect a Chairperson. The Chairperson shall: • Preside at all meetings; • Appoint Committee members, as needed, to serve on sub-committees and/c r ad hoc committees; • Call special meetings; • Serve as primary contact with the City Liaison. C. Duties of the Committee • Coordinate only VOP activities and events held at the Facility. • Provide the City Liaison with requests for space in the Facility for the purppse of conducting activities related to the Veterans associations. • Review Facility maintenance and improvements with the City Liaison. • Review Facility scheduling, procedures and processes with the City Liaison. • Make requests for City services not otherwise set forth in this Agreement. • Any recommendation made to the City requires the approval of a majority of the Committee. Amended August 2013 Joint Agreement Veterans Memorial Building at 301 Main Street Page 2 of 7