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BACKGROUND The City has an ongoing need for bridge maintenance professional services. The types of services needed may include, but are not limited to: inspect local bridges, recommend maintenance, evaluate safety, prepare contract documents for selected tasks and apply for federal funds. Since this is a varied and ongoing need, the City has found the best mechanism to acquire these services is through the use of an "on-call" contract. Currently the City has no program to evaluate the condition of the local bridges which carry vehicular traffic. Considering the safety of the transportation structures, the City decided to establish a program to maintain all the bridges in the City. Even though Caltrans inspects some of the bridges bi-annually, the City needs to inspect all other bridges in the City. Currently the City has approximately 88 bridges of which 23 bridges are not actively inspected. The selected consultant will establish a Transportation Structure Asset Management Program for the City as one of the tasks. Funds for inspection and Asset Management Program creation are included in CIP Nos. 115018 and 135018, which are both Bi-Annual Bridge Maintenance Program projects. Recently the City received Federal funds for design and maintenance of eight bridges. See Attachment 1 for a map of the locations. These funds have been allocated into two CIP projects: Bridge Improvements at Various Locations (CIP No. 135008) and Bridge Painting — Bernal Bridge over Arroyo de la Laguna (CIP No. 135025). Federal funding requires a matching City contribution which has also been programmed into these CIPs. The first project will include applying methacrylate deck treatment and joint seal replacement for seven bridges. The second project involves painting the steel members of the Bernal Bridge. Design and construction support for these two projects are part of the on-call services included in this contract. To ensure these types of services are readily available when needed, staff advertised a Request for Qualifications (RFQ) package in May 2013. The RFQ described the type of work needed, indicated that the City would be seeking one or more firms to perform the work, and indicated the intention to enter into a three-year "on-call" contract with work assigned if/when needed. DISCUSSION Two structural engineering firms submitted SOQs in response to the request. The City's engineering staff reviewed the SOQs and invited the responsive firm for further discussion. Biggs Cardosa Associates has previous work experience with the City and staff believes this firm is qualified to provide the required services for FY 2013-2016. Funding for this project will be provided from four bridge-related CIP projects that Council has approved as part of the Capital Improvement Program. When a service is needed for a project, the Biggs Cardosa Associates will be requested to submit a detailed proposal defining the scope of work for the particular project and the fee required to complete the task. Page 2 of 3