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BACKGROUND On July 1, 2009, the City entered into an agreement with Contract Sweeping Services for a two-year contract which was extended for an additional two years through June 30, 2013. A new bid was developed and Contract Sweeping Services submitted the lowest bid for street sweeping 7,555 curb miles per year and 33 parking lots in the City. Contract Sweeping Services is out of Milpitas, California with over ten (10) years of experience who promotes a "Going Green" approach doing more to reduce carbon emissions. Contract Sweeping Services also has installed a Global Positioning System (GPS) which will enable the City to view via computer internet where the sweepers are at all times. Summary of Proposed Agreement Under the terms of the agreement, the contractor will provide once-a-month sweeping in the residential areas totaling 7,555 curb miles annually. Curb miles are defined as the miles of each curb (or edge of pavement where no curb exists) of a Cily street. Twice per month sweeping will be provided in the commercial areas except for Downtown commercial streets which will be swept twice per week. The Contractor will also provide twice per month sweeping to 33 designated City parking lot areas. This agreement also includes provisions for both unscheduled and emergency sweeping services when requested by the City. The proposed agreement provides the following level of service to our community: • Sweeping in residential areas will be done on the same day of the week each month (except for holidays), which will be coordinated to avoid conflict with garbage pick up days. • The contract requires that sweeping machines not be over five years old. This will result in newer sweepers being used with less noise and emissions. • Contract Sweeping Services will be required to submit a monthly report of miles swept and tons of debris picked up by zone. Su i d b Ai. slRew: Approv by:Danie J h Wagner Neon Fialho Director eration Services Finance Director City Manager Attachments: Exhibit 1 —Agreement for Contractor Goods/Services Page 2 of 2