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BACKGROUND In the spring of 2009, the City of Pleasanton entered into a two-year contract with Team Econolite for the maintenance of the City's traffic signals. The monthly maintenance cost per signal for this contract was $146 per month. After the two-year contract expired, two additional one-year extensions were issued at the mutual agreement of the City of Pleasanton and Team Econolite. Since this current contract only allowed a maximum of two one-year extensions, staff solicited proposals for a new maintenance contract to be effective July 1, 2013. DISCUSSION The City issued a Request for Proposals (RFP) for Traffic Signal Maintenance and Emergency Repair Services. The City received six proposals from the following contractors: Aegis ITS, Bear Electrical Solutions, Cal-West, MC Dean, Siemens and Wescorp. As outlined in the RFP, the proposer with the lowest responsive and responsible proposal will be awarded this signal maintenance contract. Cal-West was the lowest responsive and responsible proposer with a monthly preventative maintenance rate of $150 per month per signalized intersection. Cal-West has maintained traffic signals for several Bay Area agencies since 2005, and staff has verified that Cal-West has provided excellent signal maintenance services for these agencies. Wescorp submitted the lowest monthly maintenance bid ($84 per month per signalized intersection). The RFP outlined five proposal requirements that must be included with the proposal. One requirement that must be submitted is the proposer's scope of services, and it shall include, at minimum, the following: a description of the major services, a description of the work product to be provided and the expected time of completion for each component. Westcorp's proposal did not include a scope of services. The proposer's scope of services is a critical requirement to determine what signal maintenance services will be included with their cost proposal. Since a scope of services was not included in Westcorp's proposal, their proposal is not responsive and cannot be considered for selection. Bear Electrical Solutions (BES) submitted the second lowest monthly maintenance bid ($108). As outlined in the RFP, the proposer must meet minimum qualification requirements to qualify for selection. One qualification requirement is that the contractor must have a proven track record of having provided signal maintenance services for three or more cities and/or communities over the past three years. Since BES was founded in January 2013, BES cannot meet this minimum qualification requirement. As a result, BES cannot qualify for selection. The term of the proposed contract is for two years, expiring on June 30, 2015, with the option of extending the contract for two additional one-year terms, upon agreement of the City and the contractor. Page 2 of 3