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writing, regarding persons newly hired by the City into a I'CEA/AFSCME LOCAL 955 represented classification, to the designated Union Official within seven (7) workdays of the employees' official date of hire. c. Union Dues, and Service Fee, or Optimal Union Contribution Deduction Checkoff: 1. During the period PCEA/AFSCME LOCAL 955 remains the exclusive representative of the bargaining units listed in Appendix B and to the extent the laws of the State of California permit and as provided in this Section, the City will deduct one month's current and periodic Union dues or service charge based upon a uniform dues schedule from the pay of each employee who has executed and delivered to the City a deduction authorization form or who has deductions made from salary pursuant to Section b.2. 2. Payroll deductions shall be made only from the pay due emplcyees on the first payday of each calendar month; provided, however, the initial deduction for any employee shall not begin unless both (1) a properly executed "Payroll Deduction Authorization for Membership Dues or Service Charge", and (2) the amount of the monthly membership dues or service charge certified by the President of the Union have been delivered to the City at least thirty (30) calendar days prior to the first payday of the calendar month. If the employee fails to properly execute the "Payroll Deduction Authorization for Membership Dues or Service Charge" within thirty (30) calendar days of hire into a classification covered by this MOU, the City will deduct the monthly membership dues or service charge automatically. Changes in the amount of the monthly membership dues or service charge also must be delivered to the City at least thirty (30) calendar days prior to the first payday of the calendar month before the change will become effective. 3. All sums deducted by the City shall be remitted to the Union at an address given to the City by the Union, once each month by the fifteenth (15`h) calendar day following the payday on which the deductions were made, together with a list of names, mailing addresses and the amount deducted for each employee for whom a deduction was made. 4. The Union may request the City to provide an optional voluntary Union deduction for members or service fee payers of the Union. Such deduction shall be requested by the member or service fee payer in even dollar amounts. The optional Union deduction shall be made only from the pay due to employees on the first payday of each calendar month. The member or service fee payer may discontinue the optional Union deduction at any time. Such request for optional Union deduction shall be made on "Payroll Deduction Authorization for Optional Union Contribution, PCEA/AFSCME LOCAL 955". The Union and City agree that such optional Union deduction is not subject to the provisions of the agency shop agreement between the Union and City. The Union agrees to refund to the City any amounts paid to it in error. -7 -