CCMIN012813JT - Laserfiche WebLink

• Approach to Project Selection • As dollars become available to implement the Comprehensive Long Range Facilities Master Plan recommendation, the District will evaluate future projects, and future project scope budgets, on a case by case basis. • Projects will be brought forward to the Board of Trustees for review, discussion, and approval prior to implementing projects into construction. • Level 1 Scope — Mr. Newsom highlighted all three levels in detail — this Level would be completed within 1-2 years • Level 2 Scope —this scope of work would be completed in 2-5 years. • Level 3 Scope • An additional scope level (Maintenance, Safety and Building Shell Integrity) will be presented at the PUSD Board meeting tomorrow, January 29, 2013. Mr. Newsom highlighted the next steps: • The FMP provides a road map to guide improvement of PUSD facilities infrastructure. • Needs Outlined in the FMP are greater than potential available funding. • Evaluate funding mechanisms to address the facilities improvement needs. • Prioritize and or refinement of projects scopes as funds become available. • Update the master plan assumptions as conditions in the district evolve. • Board approval pending at the January 29, 2013 board meeting. Questions/Answers from City Council/Board of Trustees/Staff: Public Comment: Mr. Peter McDonald, 400 Main Street, stated he has been following the Facilities Master Plan on behalf of BRE and it wasn't on the website, nor had the agenda been posted. He hasn't seen the final copy of the FMP. There was a workshop that was held on November 27, 2012, however, public comment wasn't allowed at that meeting. He urged the board not to adopt the FMP just yet until everyone has had an opportunity to comment and review it. Superintendent Ahmadi stated, "The agenda for the January 29, 2013 meeting has been posted since last week and we're currently using Agenda Online. There was a three-hour workshop on November 27, 2012, where there was an opportunity for the public to comment on the item. If anyone needs help finding the agenda or the FMP, we would be happy to assist them after the meeting." Councilmember Pentin asked for clarification if the overall cost analysis for the FMP was currently $500M, what was the cost of the last FMP in the last ten years and what was accomplished during that time. Ms. Cazares noted in the narrative on page two, there was a link which would take you to the FMP, which gave the $500M dollar figure. She shared the FMP plan has been on the district's website for a number of weeks and left the draft version posted so anyone could compare the changes. Ms. Cazares expressed that the last FMP was more likely done a generation ago and the ten-year reference was mostly for a high school master plan only. The full FMP years ago was for $69M, which was paid through a GO Bond and was floated by the voters. The District acquired an additional $10M from the State in addition to the GO Bond. Mr. Pentin shared his thoughts and how the community will focus on "their school" and asked for clarification on what we are promising the community through this FMP in the next ten years. Superintendent Ahmadi expressed with this FMP our long term plan; however it all depends on the availability of funds, and what's urgent. Joint City Council and PUSD Board Minutes Page 6 of 11 January 28, 2013