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BACKGROUND On February 13, 2012, the City Council adopted a Climate Action Plan which confirms the City's commitment to resource conservation and energy efficiency. The creation of Specifications for City-wide Landscape Design Guidelines and the Landscape Document Submittal Checklist are a vital part of the Plan. The City recognizes the need for a landscape approach that both preserves and enhances Pleasanton's character and encourages sustainable development. The primary goal of the project ultimately will be to implement comprehensive City-wide Landscape Design Guidelines for use by project applicants and their designers, for both residential and commercial projects, with public or private landscapes that are irrigated. The Design Guidelines will provide project applicants with specifics as to an appropriate plant palette for use in Pleasanton, and other suggestions or strategies that will aid the project applicant in achieving the ultimate goal of the Design Guidelines, water—efficient landscaping. Related to this goal, the creation of a "working" Landscape Document Submittal Checklist will provide project submittal checklists and forms (i.e. water usage worksheets and certifications) necessary to meet various requirements of State, regional, and local agencies (i.e. the State of California Water Efficient Landscape Ordinance (WELD), Bay-Friendly Basics Landscape Requirements (BFB), City Municipal Code, including but not limited to the Tree Preservation Ordinance, Chapter 17.16) Additionally the process will include the introduction of recycled water in Pleasanton for irrigation and will detail the proper use and design guidelines mandated by the State of California. The purpose of the Checklist will be to: 1) provide project applicants with a working document that includes all of the various requirements for a complete submittal and 2) enable City staff to review project submittals efficiently. The preparation and implementation of the City-wide Landscape Design Guidelines and Landscape Document Submittal Checklist will help to fulfill the City's commitment to resource conservation and sustainability as outlined in the City of Pleasanton Climate Action Plan. The City posted a Request for Qualifications (RFQ) for the proposed project in August 2012. Four (4) consultants submitted conforming Statement of Qualification (SOQ) proposals and were each interviewed on October 17, 2012. According to the evaluation criteria as outlined in the RFQ, the selection committee determined that the most qualified proposal was submitted by Heacox Associates Landscape Architects. After follow-up discussions to clarify the scope and cost of the project, a not-to-exceed price of $90,300 was negotiated. Page 2 of 3