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THE CITY OF 16 -- -- CITY COUNCIL AGENDA REPORT PL E ASANTON. December 4, 2012 Administrative Services TITLE: CALL FOR AN ALL MAIL BALLOT SPECIAL ELECTION TO BE HELD ON MAY 7, 2013 TO FILL A CITY COUNCIL VACANCY SUMMARY When Councilmember Thorne is sworn in as Mayor, there will be a vacancy on the City Council for the remainder of his term ending November 2014. The Municipal Code provides that a vacancy be filled by a special election at the next regularly scheduled election date not less than 114 days from the call of the special election. As a result, based on established elections schedules, the earliest this election could occur is May 7, 2013, which is an established (pursuant to the California Elections Code), all mail ballot election. Assuming the election is held on May 7, 2013, the elected candidate would assume office on approximately June 4, 2013. The nomination period for the May election is from January 14, 2013 to February 8, 2013. RECOMMENDATIONS Adopt the attached Resolution Calling for a Special Mail Ballot Election to be held on May 7, 2013 to fill a City Council Member vacancy; and authorize an appropriation in the amount of $250,000 from the General Fund Contingency to the City Clerk Election account. FISCAL IMPACT The Registrar of Voters estimates the cost to conduct a standalone Mail Ballot Election between four and five dollars per registered voter without costs related to the Sample Ballot, postage, Spanish, Chinese, Tagalog and Vietnamese translations. Including these costs, at the high end, the total election costs are estimated at $250,000. Funding for this will come from the General Fund Contingency.