RES 03081 - Laserfiche WebLink

Significant carryover appropriations totaling $2.2 million were eliminated from the Information Systems Replacement Fund schedule, which resulted in credits being given back to the departments for already accrued expenses. Therefore, accrual revenue is minimal in this two-year budget, $50,000 each year. The Retirees' Medical Insurance Reserve Fund was established to accumulate the funding needed in the future for contributions to retired employees' medical costs, as provided for in existing Memorandums of Understanding (MOUs). In order to ensure that the costs of the program do not become a growing burden, the City's financial policies require that reserves be established to meet the future costs of retirees' medical payments. Over the last few years, with the City temporarily paying greatly reduced PERS rates, additional contributions were made to reduce the accumulated unfunded liability for retirees' medical. An actuarial update will be done at the end of 2002-03 to determine the progress made in funding the accumulated liability. The Public Art Acquisition and Public Art Maintenance Fund~ were established in 1996. Staff is recommending annual funding contributions of $45,000 and $5,000 respectively. The Public Art Acquisition Fund cash will accumulate and be used for projects that are recommended by the Civic Arts Commission and approved by Council in the CIP. For 2003-04, $75,000 is included in the CIP for the Sports and Recreation Community Park Public Art project, with the funding coming from the Public Art Acquisition Fund. Maintenance projects will be done on an as needed basis, and will be included in the Operating Budget when appropriate. While some of the Replacement/Renovation Funds reflect large projected fund balances as of the end of this two year budget cycle (June 30, 2005), the cash flow analyses show that these fund balances will be needed for projects in the near to long term future. The purpose of each of the Internal Service Funds and the adequacy of its fund balance are discussed in more depth in the Budget document. E. LIVERMORE-PLEASANTON FIRE DEPARTMENT FUND In November of 1998, Pleasanton assumed personnel, payroll, accounting and liability risk management responsibilities for the Livermore-Pleasanton Fire Department (LPFD). In 2001 Pleasanton also assumed Workers' Compensation Administration. Funding comes from the two cities based on an established cost sharing formula. Other joint revenues are also reflected in the LPFD Fund, but if received, they are credited back to the two cities at year-end. In addition, separate Funds have been established to account for LPFD Workers' Compensation, LPFD Retirees' Medical, and LPFD Information Systems Replacement. Pleasanton's share of the costs is also shown in the Fire section starting on page 91. In addition to LPFD shared costs, Pleasanton's budget also reflects costs for contracted dispatch service provided by Livermore, apparatus replacement accruals, and gasoline. xxiv